Guidelines for Preparing and Submitting Full-Length Papers for emc’09/Kyoto

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Guidelines for Preparing and Submitting Full-Length Papers for EMC’09/Kyoto

First Author#1, Second Author*2, Third Author#3

#First-Third Department, First-Third University
Address, Including Country

*Second Company
Address, Including Country

Abstract— This document provides guidelines for preparing and submitting a full-length paper for EMC’09/Kyoto. Authors must follow these guidelines. This file may be used as a template into which you can type your own text.

Key words: more than four key words must be given.

  1. Introduction

Your paper for publishing in the proceedings of the symposium in a PDF format must be prepared in English. Follow the guidelines to ensure that papers will be reproduced clearly and in the proper size and form.

All papers will be reviewed prior to the symposium and must meet technical standards. Awards for excellent papers will be presented during the symposium period.

  1. Manuscripts

  1. Organization

Your paper should begin with an abstract, followed by keywords, and then an introduction. At the end, there should be a conclusion and a list of references. Acknowledgements (if any) should precede the references.

  1. Length

The maximum length of your paper including figures and tables should not exceed four pages.

  1. Page Layout

Your paper must use an A4 page size: 210 mm (8.27") wide and 297 mm (11.69") long. The margins must be set as follows:

  • Top = 19 mm (0.75")

  • Bottom = 43 mm (1.69")

  • Left = Right = 14.32 mm (0.56")

Your paper must be in a two-column format with 4.22 mm (0.17") between columns. All paragraphs must be justified, i.e., both left- and right-justified.

You can use this file, downloadable from our web page at, as a template. If you want to use the LaTeX format for your paper, you may make the similar format by yourself and use it.

  1. Text Font of Entire Document

The entire document should be in Times New Roman or Times font. Type 3 fonts must not be used. Other font types may be used if needed for special purposes. Recommended font sizes are shown in Table 1.

  1. Title and Author Details

All title and author details must be centered in a single-column format. Every word in the title must be capitalized, except for short minor words such as “a”, “an”, “and”, “as”, “at”, “by”, “for”, “from”, “if”, “in”, “into”, “on”, “or”, “of”, “the”, “to”, and “with”.

Author details must not show any professional title (e.g., Managing Director), academic title (e.g., Dr.), or membership of any professional organization (e.g., Senior Member IEEE).

Font Sizes for Papers

Font Size

Appearance (in Time New Roman or Times)





Table caption (in Small Caps)

Figure caption

Reference item

Reference item (partial)


Author e-mail address (in Courier)

Cell in a table

Abstract body

Abstract heading (also in Bold)


Level-1 heading (in Small Caps)


Level-2 heading,

Level-3 heading,

Author affiliation


Author name



  1. Symbols

Symbols and acronyms should be defined the first time they appear. Use the International System (SI) of units.

  1. Illustrations

Color illustrations and photographs are accepted but we ask that you check all figures in your paper both on screen and on a black-and-white hardcopy. When you check your paper on the hardcopy, please ensure that:

  • the colors used in each figure contrast well,

  • the image used in each figure is clear, and

  • all text labels in each figure are legible.

Your illustrations must be numbered, accompanied by captions, and inserted in the text near where they are mentioned. Use the same or similar font sizes in your illustrations as in the manuscript. Check also whether the smallest lettering, such as subscripts, is still readable.

Figures must be numbered using Arabic numerals. Figure captions must be in 8 pt Regular font. Single-line captions must be centered whereas multi-line captions must be justified. Captions with figure numbers must be placed after their associated figures, as shown in Fig. 1.

Fig. 1 Example of figure

  1. Equations

All equations should be centered and numbered. Enclose the equation number in parentheses and place it near the right-hand margin like so,


  1. References

The heading of the references section must not be numbered. All reference items must be in 8 pt font. Number the reference items consecutively in square brackets (e.g., [1]).

When referring to a reference item, simply use the reference number, as in [2]. Do not use “Ref. [3]” or “Reference [3]” except at the beginning of a sentence, e.g., “Reference [3] shows …”. Multiple references are each numbered with separate brackets (e.g., [2], [3], [4]–[6]).

  1. Page Numbers, Headers, and Footers

Page numbers, headers, and footers must not be used.

  1. Links and Bookmarks

All hypertext links and section bookmarks will be removed from papers during processing for publication. If you refer to an Internet e-mail address or URL in your paper, type out the address or URL fully in Regular font.

  1. Submission

The abstract (text) and paper (PDF) should be submitted via the website for registration and paper submission. The URL can be easily reached from the EMC’09/Kyoto website:

The submission website will be closed after starting the review process. Your abstract (text) and paper (PDF) will be published in the proceedings without any modification.

You should read the paper submission procedure carefully and obtain an ID. Then, login on the registration top page and click “Paper and Abstract Submission”.

  1. Abstract Submission

You should summarize your paper in less than 200 words and upload it via the paper submission website. This abstract must not contain any illustrations, photographs, or equations. Please confirm whether the characters are correctly displayed on the web page.

  1. Paper Submission

Your paper should be uploaded as an attached PDF file by December 1, 2008 via our web submission system. You should prepare the PDF file that can be printed. To maintain the same layout when viewing or printing your paper at another machine, check the PDF file with a reader that can only use English.

To maintain the same look when viewing or printing your paper at another machine, please ensure to embed all fonts when creating a PDF file. We recommend using Adobe Distiller. When generating the file by Adobe Distiller, please note the following.

  • In the Font Job Option Menu, tick ‘Embed ALL Fonts’

  • In the Compression Option Menu, all options of compression and re-sampling of images are switched off

To check if all fonts are embedded, you can use Acrobat Reader. (For example, click File -> Document Info -> Fonts)

The PDF file must be less than 2 MB.

  1. Copyright Transfer

The copyright of the proceedings is held by the Institute of Electronics Information Communication Engineers (IEICE). You must agree to the copyright transfer by selecting “All authors agree to transfer copyright to IEICE” on our submission website when you submit the paper.

The detailed information of copyright transfer to IEICE can be referred from the paper submission website.

  1. Primary Author’s Registration

The primary author is an author who takes the responsibility for the registration of the symposium and he is independent of the order in the author’s list. The committee recommends that the primary author holds ID for the paper and abstract submission. The number of paper submissions allowed is limited to one per primary author. Each primary author must complete the registration before May 1, 2009. If you do not complete the registration, the Program Committee will remove your paper from the proceedings.

Other authors can register the symposium because the above limitation is only related the number of paper submissions per primary author.

  1. Conclusion

A carefully prepared manuscript that can be accepted without any modifications will better present your work and will also spare us unnecessary efforts in editing the proceedings.

For questions on paper guidelines, please contact the Technical Paper Sub-committee as indicated on the conference website.


The heading of the acknowledgments section must not be numbered.


  1. R. Sato, “EMC – The past, present and future,” in Proc. Int. Symp. on Electromagn. Compat., Nagoya, Japan, Sept. 1989, pp. 1-9.

  2. C. R. Paul, “Introduction to Electromagnetic Compatibility,” New York: Wiley-Intersciences, 1992, pp. 402-428.

  3. J. Wang, K. Sasabe, and O. Fujiwara, “A simple method for predicting common-mode radiation from a cable attached to a conducting enclosure,” IEICE Trans. Commun., vol. E85-B, no. 7, pp.1360-1367, July 2002.

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