A. cce applications




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COMMON CRITERIA EVALUATION (CCE) SPECIFIC GUIDELINES

A. CCE APPLICATIONS

All supporting documents shall be certified by the head of agency or his authorized representative as


  • True photocopy and

  • Relevant

B. CRITERIA AND POINT SYSTEM

1.0 Educational Qualification…………………………………………85 pts.

1.1 Highest relevant academic degree or educational attainment



N.B In case of research-work graduate program, certified true copy of diploma and periodic evaluation of research from the supervisor/adviser shall be presented.

1.1.1 Doctorate ........................................................... 85

1.1.2 Master’s Degree ................... ........................... 65

1.1.3 LLB and MD………………………….………,.............. 65



N.B.: MD is considered a doctorate if holder is licensed and teaching in a College

of Medicine. LLB is considered a Master’s Degree if holder is a bar passer and teaching professional subject.

1.1.4 Diploma Course (Above a Bachelor’s Degree)………. 55

N.B. Diploma in line with the field of specialization

1.1.5 Bachelor’s Degree

a. Four years ……………………………………. 45

b. Exceeding four years ………………………………. 45 plus 5 pts

for every year over 4 yrs

NB Graduates of DVM, Engineering and DDM programs are considered bachelor’s degree holders with additional points for years beyond 4

1.1.6 SPECIAL COURSES

a. 3- years post secondary course....................................30

b. Special Courses (Non- degree)……………………..…...25
1.2 Additional equivalent degree earned related to the present position

1.2.1 Master’s Degree……………………………………..4.0

1.2.2 Bachelor’s Degree…………………………………..3.0
NB: An additional equivalent and relevant degree earned related to the present position refers to another degree on the same level as the advanced degree that the faculty has already earned.
Relevance is the applicability of the degree to teaching and to the subjects the faculty is teaching, or the duties and functions other than teaching which the faculty performs, this also refers to the appropriate provisions from the CSC-MC and CMO of the respective programs


Supporting Document(s):


  1. Transcript of Records and

  2. Diploma/Certificate

  3. Special Order (in case of those who graduated in Private Higher Education Institutions)

1.3 Additional credits earned (maximum of 10 pts)

1.3.1 For every 3-unit credit earned towards an

approved higher degree course…………………………………1.0


N
Supporting Document(s):

  1. Transcript of Records or Report of grades duly certified by the University Registrar
.B Reports of grades will only be accepted in cases where the school does not issue Transcript of Records for uncompleted programs.


2.0 Experience and Length of Service………………………………25pts.

2.1 Academic Experience

2.1.1 For every year of full-time academic

service in a state institution of higher learning……….1.0



N.B .Academic service refers to teaching in college or doing research and extension functions. State institution of higher learning refers to a chartered SUC or TESDA-Supervised TEI whose main function and responsibility is tertiary education and which offers degree program.
2.1.2. For every year of full-time academic service in an institution of higher learning other than SUCs, CHED-Supervised and TESDA Schools; service in a public or private research institution…………………………………….………. 0.75

Supporting Document(s):

  1. Service Record

  2. Appointment/Contract

2.2 Administrative Experience

For every full-time year of administrative experience as:
a. President…………………………….......................………….….. 3.0

b. Vice President………. ………………………………………….…. 2.5

c. Dean/Director/School Superintendent……................................. 2.0

d. Principal/Supervisor/Department Chairperson/

Head of Unit………….…………………………......................... 1.5

N.B.: The experience and services of a faculty designated to an administrative position like Vice President, Dean, Director, etc., shall be credited only once , whichever is highest, within the period of his/her designation.

The credit for administrative experience is given to a faculty – rank holder designated to any administrative or supervisory position with line authority over at least four staff and programs. Campus directors/administrators shall be classified as Service Directors. If the administrative experience is in a private institution of higher learning, multiply the credit point by 0.75. Associate Deans/ Assistant deans, performing exactly the same responsibilities as the deans shall be given the same point as deans.


Supporting Document(s):


  1. Service Record

  2. Appointment and /or designation

  3. Organizational Structure which shows that the designee has at least 4 subordinates

2.3.1 For every year of relevant full-time professional and technical experience as:

a. Manager/Entrepreneur/Consultant………………………………. 1.50

b. Supervisor/Head of Unit…………............…............………… 1.0

c. Rank and File ……………………….…...................……… 0.5

N.B. The experience should be prior to his entry into the academe.

Supporting Document(s):


  1. Service Record/Service Contract

  2. Appointment and/ or designation

  3. SEC/DTI registration for entrepreneur

2.3.2 For every year of experience in the public and private basic institution:

a. Cooperating Teacher……………………………..............................………….0.75

b. Basic Education Teacher………………………………..............................…..0.50




Supporting Document(s):

  1. Appointment/Designation

  2. Service Record for Basic Education Teachers


3.0 Professional Development Achievement and Honors…........................…………90 pts.

3.1 Discoveries, patented inventions, innovations, publications and other creative

works (maximum of 30 points)
3.1.1. For every cost and time saving innovation, patented invention

and creative work as well as discovery of an educational, technical,

scientific and/or cultural value…………………….................…….2 to 7 pts.

Sub-categories under 3.1.1 are as follows:

A. Inventions


Supporting Document(s):


  1. Patent Certificate

  2. Utility Model Certificate
These are original patented works which have direct contribution to education, science and technology.


N.B. Credit points are divided equally among two or more individuals claiming credit for the same invention

If patented 7 points for Philippine Intellectual Property Office registered

Utility Model (UM) 5 points for Philippine Intellectual Property Office registered

B. Discoveries


A discovery must be the first of its kind or not of common knowledge. It shall be the result or product of the research of an individual or a group of faculty.
Criteria Points



  1. Originality, educational impact, documentation 60% of 7 (.6 x 7)

  2. Evidence of wide dissemination 40% of 7 (.4 x 7)

e.g. exhibits, publication
N.B.: Where there are more than one proponent, the points are to be divided equally among them. If only one factor (e.g., [1]) is satisfied, credit is awarded only for that factor.

Supporting Document(s):

  1. Full description of the discovery

  2. Confirmation of an international or national agency/ organization/association of experts

  3. Evidences of dissemination and utilization

C. Creative work has to satisfy one or more of the following criteria:


1. Originality 25% of 2- 7 pts.

2. Acceptability and recognition 25% of 2- 7 pts.

3. Relevance and value 25% of 2- 7 pts.

4. Documentation and evidence 25% of 2- 7 pts.

of dissemination

Supporting Document(s):


  1. Full description of the creative work

  2. Evidences that shall satisfy the criteria for evaluation

  3. Appropriate certification from the duly organized committee establishing the value of the output



N.B.: The scale of 2- 7 is distributed on the basis of competitiveness, thus-
International 7

National 5

Institutional 2
Credits are divided among two or more claimants. Examples of creative works are published articles, literary items, musical compositions and /or arrangement, painting sculpture and other performing arts.
D. Research results and innovations consist of improvements / modifications made on existing design, process or product.

The criteria for rating and the points for each criterion are:



  1. Use of indigenous materials 20% of 2 - 7 pts.

  2. Relevance and value to education, 20% of 2 - 7 pts.

science and technology

  1. Cost/time/energy/saving 20% of 2 - 7 pts.

  2. Acceptability of peers 20% of 2 - 7 pts.

  3. Dissemination/documentation 20% of 2 - 7 pts.


Supporting Document(s):

  1. Full description of research/innovation

  2. Evidences that shall satisfy the criteria for evaluation

3.1.2. For every published book: original, edited or compiled, copy righted/ published within the last ten years, 2nd editions and succeeding editions will be credited like the original book if there is a major revision of the contents of the book evidenced by the granting of new copy right and new ISBN.




  1. As author/s……………….… .…….. 3-7

  2. As reviewer………………….....…….1-4

  3. As translator………………………....1-4

  4. As editor……………………………...1-3

  5. As compiler…………………………..1-2

The factors and their weights are:



  1. Textbooks, including Science and Technology and References


Role Tertiary High School Elementary

Author/s 7 pts. 5 pts. 3 pts.

Reviewer 4 2 1

Translator 4 2 1

Editor 3 2 1

Compiler 2 1 1


N.B. The credit points should be given based on the date when the copyright and the ISBN were awarded. In case of group role, the total credits shall be equally divided among the members


Supporting Document(s):



  1. Copy of the book with copyright and ISBN

3.1.3 For every scholarly research/ monograph/Educational technical articles in a technical/Scientific/professional journal including electronic and digital journals included in the lists of CHED, ISI, Harvard, SCOPUS and other journals of sterling reputation for international and national. Local journals refer to institutional research-based publications


  1. International…………………………………..5

  2. National……………….……………………….3

  3. Local……………………….…………………..2

N.B. Articles must be research-based. Commentaries, opinions, editorials are not credited. Publications in Magazines, news papers/ bulletins of information, annual reports are not accepted. Published research should only be credited once.

Supporting Documents:

  1. Copy of the journal with ISSN

  2. Proof of circulation for local journals


3.1.4 For every instructional manual/ audio-visual …………….….. 1 (max. of 10 pts)



Credits are divided among two or more claimants.


Supporting Document(s):

  1. Copy/ sample of material

  2. Certificate of utilization

  3. Course Syllabus

  4. Evidence of circulation such as receipts of sale, IPRO clearance for institutional circulation, approval for institutional use by the instructional material review body

Under this items are modules, laboratory manuals, and operation manuals, work books, course books approved by department or college for instructional purposes. Also included in this category are software, prototypes and Computer aided instructional materials. Submission under this category should cover the course content per syllabus. Excluded from this category of outputs are compilation of lecture notes, lesson plans, powerpoint presentations, transparencies and handouts.

3.2 For expert services, training and active participation in professional/technical activities (maximum of 30 points)

3.2.1 Training and seminars (maximum of 10 points)


3.2.1.1 For every training course with a duration of at least one month not to exceed the full credit (P=No. of days/30)

a. International ............................................. 5

b. National ............................................. 3

c. Local ............................................. 2

3.2.1.2 For participation in conferences, seminars, workshops (must be relevant to one’s assignment/field)


Supporting Document(s):


  1. Certificate of Attendance/ Appreciation/ Participation




N.B. Participation under this item is based on five working days and points are pro-rated as follows:

International = 0.6/day not to exceed 3 points

National/Regional = 0.4/day not to exceed 2 points

Local = 0.2/day not to exceed 1 point

Less than a day(half day) cannot be considered as seminar
3.2.2 Expert service rendered (maximum of 20 points)

3.2.2.1 For serving as a short-term consultant /expert in an activity of an

educational, technological, professional scientific or cultural nature

(foreign or local) sponsored by government or other agencies.


International ………............................………….5

National…………............................…………….3

Local……………………...........................……...2


Supporting Document(s):


  1. Memorandum of Agreement or contract between the institution and the contracting party, or office order pertaining to the consultancy work

  2. Acknowledgment of output

3.2.2.2 For services rendered as trainer, coordinator, lecturer, resource person or guest speaker in conferences, workshops, and/or training courses for professionals

International…….........................…..………...5

National………….........................…..………..3

Local………........................………..…………2

N.B. For tertiary or higher level only.


Supporting Documents:


  1. Certificate of appreciation/recognition

  2. List of Participants

  3. Invitation and copy of the program

  4. Lecture

NB For new entrants, certificate of appreciation/recognition can suffice

3.2.2.3. For expert services as adviser in doctoral dissertation, master’s and

undergraduate thesis, or their equivalents as requirement’s for the completion of academic programs (maximum of 10 points)

Doctoral dissertation ....................................................... 1.00

Master’s thesis ................................................................... 0.50

Undergraduate thesis ............................................................... 0.25


Supporting Documents:



  1. Approval Sheet

  2. Certificate of Teaching Load

N.B. Equivalent requirement such as case study, feasibility study, terminal research paper, project study should be a terminal requirement for the degree.



N.B. Services as adviser is credited only if advising is outside the full-time equivalent (FTE) load of the adviser as certified by the Registrar/ Dean. An undergraduate thesis should be a degree requirement. A copy of the faculty load sheet signed by the Dean shall serve as a supporting document.


Supporting Document(s):



  1. Appointment or contract

  2. Identification card
3.2.2.4. For certified services as member of the Board of Examiners in the Professional Regulations Commission (PRC) or in the Civil Service Commission (CSC)... 1.00
3.2.2.5. For expert services in accreditation/ quality assurance work as member of the Board of Director, Accreditor, Member of the Technical Committee or Consultant Group in regional or national agencies.........................................................................1.00


Supporting Document(s):

  1. Appointment/designation/invitation from the accrediting body

  2. Identification Card

NB This correspond to a year of expert service

3.2.2.6 For every year of expert service as testing officer/assessor in trade

skills certification………………….......……………………..…………….1.00




Supporting Document(s):

a. Certificate of Trade Skill Examiner

b. Results of the examinations conducted

3.2.2.7. For every year of services as coach /trainer of the students in official activities and adviser of accredited students organization not to exceed 1 point per

year………………………………………………………………….………1.00
N.B. For purposes of pro-rating, a year is at least 251 days, not to exceed 12 months. Intramurals and other school-wide activities are not considered. The credit points are given only for inter-institutional or inter-agency competition.


Supporting Document(s):



  1. Office Order’

  2. Proof of output

3.3. Membership in professional organizations/honor societies and honor received

(maximum of 10 pts.)
3.3.1. For current individual membership in relevant professional organization(s)

a. Learned society

Full member………………………2

Associate member………………1

b. Honor society……………………………1.0

c. Scientific society………………………...1.0

d. Professional

Officer ……………………………….1.0

Member……………………………..0.5
N.B. Membership will be credited only once per organization.

Learned society is an organization where the members are chosen by invitation and in recognition of their being considered learned in a scientific area of knowledge, e.g. National Research Council

Honor Society is a society of academic scholars, e.g. Phi Delta Kappa, Gamma Sigma Delta.

Professional/ Scientific organizations are national bodies or professional practitioners in a specific field or science, e.g. Philippine Inventors Society of Mechanical Engineers, Philippine Institute of Chemical Engineers

Faculty association is included.

T


Supporting Document(s):

  1. Certificate of membership or Identification card or Official receipt of membership



he PDS of the faculty shall be filed for the purpose of checking if the membership was already credited.

3.3.2. For academic honors earned:

3.3.2.1. Undergraduate Degree

a. Summa cum Laude…………….……………..5

b. Magna cum Laude………………….…………3

c. Cum Laude…………………………………….1


3.3.2.2. Graduate Degree

a. Highest Honors/ With Distinction.

Or equivalent………………………...……..3


Supporting Document(s):



  1. A certificate or copy of a permanent record of the school

3.3.3. Scholarship/ Fellowship. This may be degree or non- degree granting.

a. International, competitive

Doctorate………………………………5

Master’s………………………………..4

Non- degree…………………………...3

b. International, non- competitive

Doctorate……………………………...3

Master’s…………………….………….2

Non-degree………………….………...1

c. National/Regional, competitive

Doctorate……………………………....3

Master’s…………………….…………..2

Non-degree………………..…………...1

d. National/ Regional, non-competitive

Doctorate……………………………….2

Master’s………………………………...1

e. Local, competitive or

Non- competitive………………………..1


N.B.: Competitive means the use of a selection/screening process or scheme for awarding a scholarship.



Supporting Document(s):


  1. Certificate of scholarship/ fellowship award

  2. Proof of completion of fellowship program or activity/ Transcript of Records

  3. Scholarship contract/ agreement

3.4 Awards of distinction received in recognition of achievement in relevant areas of specialization/profession and/or assignment of faculty concerned

International 5

National/ Regional 3

Local 2 (institution-wide)


Supporting Documents:


  1. Plaque of Recognition or copy of citation

  2. Criteria for the selection

  3. Proof of competition

N.B.: There should be evidence of search/ competition. The award-giving body must have recognized mandate to search and confer the award or recognition.
Service awards are considered local awards. The credits are given for 10, 15, 20 25, 30, 35 and 40 years of service per circular of the Civil Service Commission



The awards of distinction granted by organizations like NSTP, GSP, BSP, Red Cross, Barangay Offices and other Civic, Cultural, Religious Community, including Non-Government Organizations are classified as Community Outreach.



The awarding body must be recognized, reputable organization relevant to the field of specialization/ assignment of the awardees.
3.5 Community Outreach (maximum of 5 points)

3.5.1 For every year of participation in service-




Supporting Document(s):

  1. An Office Order pertaining to the services rendered

  2. Certificate/ Acknowledgement of Completion of project or activity
oriented projects in the community……………………………….…1
These are activities related to participation in community projects on top of official duties and are voluntary in nature, with no additional compensation received. One year is operationalized to be equivalent to at least 251 days, not to exceed 12 months per program per clientele.

Examples are voluntary services in scouting, cooperative, Red Cross, Kabataang Barangay, etc.

Activities undertaken as officer/ member of any professional, social, educational or other similar organizations which had already been credited in this instrument shall no longer be considered.

3.6. Professional examinations

3.6.1 For every relevant licensure and other professional examinations passed

(maximum of 10 pts.)


a. Engineering, Accounting, Medicine, Law, Teacher’s Board, etc…….5

b. Career Executive Service Officers Examination /

Career Service Executive Examination………...............…………..…3

c. Seaman Certificate; Master Electrician/Master

Plumber Certificate, etc.; Plant Mechanic Certificate;

Professional Radio Operator Certificate…………………...………….2

e. IT proficiency certification………………………………………………..2

f. National Certificates (NC)/Trade skill Certificates……………………1/level



NB Marine Transportation Officers is equivalent under category C

N.B. Other Civil Service eligibilities are not considered.

Section b is only applicable to the faculty- rank holders designated to supervisory/executive positions. IT proficiency certifications are for programs administered by the international IT propriety companies and the National Computer Center (NCC) and the Philippine National Information Technology Standards (PHILNITS)

Supporting Document(s):

  1. Certificate of Licensure

  2. Rating Slip

  3. Skills Certificate/Identification Card

THE QUALITATIVE CONTRIBUTION EVALUATION (QCE)



QUALITATIVE CONTRIBUTION EVALUATION (QCE)

OF THE NATIONAL BUDGET CIRCULAR (NBC) No. 461

Introduction

The Qualitative Contribution Evaluation (QCE) of the National Budget Circular No. 461 practices of the State Universities and Colleges (SUC’s) is an integral and effective component of total quality assurance in public tertiary education. It is designed to make an effective motivator for the development of a culture of excellence in: Instruction, Research, Extension, and Production. That QCE would make as an effective reliable measure for faculty ranking among the public tertiary institution.

Qualitative Contribution Evaluation is a validating factor of CCE with two levels: First is QCE for instructors, assistant Professors and associate Professors is focused on instructions/teaching effectiveness. This however shall not prevent a faculty from having other functions. Second is QCE for full-fledged Professor is focused to research, extension, and production on top of or in addition to instructional functions.

Recommendation: Full-fledged Professors be rated on Instruction (50%) and mandatory on Research (50%) without prejudice to having other functions.

This manual of operation will be helpful in the conduct of QCE to the school system in reference to the objectives of it, as it is done in order to attain and achieve its very objectives towards quality and excellence in education through the performance and competencies of the faculty in the public tertiary institution.

Definition of Terms

The definitions of the technical terms presented are quoted from the implementing guidelines of Quality Contribution Evaluation (Annex 1 and 2) of the NBC 461, signed by PASUC President Dr. Eldigario D. Gonzales and CHED Chairman Dr. Carlito S. Puno (2006).



Areas of Evaluation. It refers to the four areas of concern of QCE such as Instruction, Research, Extension, and Production; where the academic rank holder is evaluated.

  • Instruction. It refers to the teaching effectiveness and its delivery that eventually results in academic excellence. Teaching effectiveness of faculty members is evaluated using the assessment areas which are the commitment, knowledge of subject matter, teaching for independent learning and management of learning.

  • Research. It refers to the scientific investigation duly approved by the university/college authority and it is evaluated using the four (4) assessment areas such as; clientele satisfaction, leadership, partnership development, community responsibility.

  • Extension. It refers to the activities/projects/programs conducted by a faculty include technology verification, packaging, managing/facilitating non-formal/non-degree trainings, consultancy and speakership in trainings/seminars/symposia/convocations, community development activities, people empowerment/capability building, radio programs and development/publication/dissemination of manuals, brochures, pamphlets, leaflets, techno-guide and newsletters, and the assessment areas are clientele satisfaction, leadership, partnership development, community responsibility.

  • Production. Refers to all activities related to the production of goods and services supportive to the programs of the College/University/Institution, and the assessment areas are clientele satisfaction, leadership, partnership development, community responsibility.

Clientele Satisfaction. This is a strategic concept for the overall institutional image as the SUC seeks continuous improvement toward excellence. It is based on the belief that the quality of education will improve as the clientele (i.e. students, parents, community) assume more responsibility for the value of education they draw from the institution. This demands constant sensitivity to clientele requirements and measurements of the factors that drive clientele satisfaction. Equally, this demands awareness of the latest developments in education and rapid response to the clientele requirements thereby improving both the quality of education and the relationships with students, parents, and community.

Commitment. This refers to a faculty member’s deep sense of responsibility to render service for the development of the student’s well-being and for the advancement of his/her discipline.

Common Criteria for Evaluation. The CCE is a set of factors of services and achievements which establish the relative performance of a faculty in the state university or college for the period of evaluation. This refers to a faculty member’s deep sense of responsibility to render service for the development of the student’s well-being and for the advancement of his/her discipline.

Community Responsibility. Education quality objectives should reflect areas of community citizenship and responsibility. These include ethics in education, support for public safety, environmental safety, and sharing of quality-related information with business, industry and government agencies within the community needs and process to develop and maintain public trust.

Knowledge of Subject. This includes the faculty member’s scholarship and expertise in his/her chosen field or discipline.

Leadership. Professors (including board members and administrators) must create clear and visible quality values within the educational system. Reinforcement of these values and expectations requires personal commitment and involvement. Professors in collaboration with administrators and instructors or board members, must create strategies, system and methods for achieving educational excellence. These systems and methods guide activities and decisions of the college or university and encourage participation and creativity by all.

Management of Learning. This refers to the faculty member’s ability to create and manage a conductive learning environment and at the same time guide, monitor, and evaluate student learning.

National Budget Circular (NBC 461). It sets the latest guidelines in the promotion and standardization of salary of faculty and administrators at the SUCs and CHED – Supervised institutions including TESDA (PADA 1998).

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