Section: finances title: petty cash




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No. 617

SECTION: FINANCES


TITLE: PETTY CASH
ADOPTED:
REVISED:


SOUTHEASTERN GREENE

SCHOOL DISTRICT















617. PETTY CASH


1. Purpose


Petty cash funds may be used for designated purposes but shall be subject to adequate controls and safeguards.


2. Authority


The Board authorizes the establishment of petty cash funds under the control of designated employees in district buildings.


3. Delegation of Responsibility

Pol. 811


Each responsible employee shall ensure that petty cash funds are spent only for designated purposes.


Pol. 811

The person responsible for each petty cash fund shall be bonded in accordance with Board Policy 811 and shall prepare a total of disbursement slips on a periodic basis.


4. Guidelines

Each request for funds shall be made in writing and signed by the requester, with any confirming receipts attached.





Receipts are required for all expenditures.





The petty cash box shall be secured daily by the responsible employee.





All petty cash funds shall be closed out for audit at the end of the school year.





Funds are not to be used to circumvent the regular purchasing procedure.





Petty cash funds may not be used to accommodate the cashing of personal checks.


























Board Policy

811









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