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rEQUEST FOR qUOTATIONS
TITLE: CHILLER FOR SURREY SPORT AND LEISURE COMPLEX ICE ARENA
REFERENCE No.: 1220-40-32-10


FOR THE SUPPLY OF GOODS AND SERVICES

TABLE OF CONTENTS
1. INTRODUCTION 01

2. TERM 01

3. ADDRESS FOR DELIVERY 01

4. DATE 01

5. INQUIRIES 01

6. ADDENDA 01

7. DURATION OF QUOTATION 02

8. NO CONTRACT 02

9. ACCEPTANCE 02

10. CONTRACTOR’S EXPENSES 02

11. CONTRACTOR’S QUALIFICATIONS 02

12. CONFLICT OF INTEREST 02

13. SOLICITATION OF COUNCIL MEMBERS AND CITY STAFF 02

14. CONFIDENTIALITY 02

15. SIGNATURE 03

16. INFORMATION MEETING 03

17. BONDING 03

18. CRIMINAL RECORDS CHECK 04


Schedule A – Specifications of Goods and Scope of Services 05

Schedule B – Sample Agreement 06

Schedule B–1 List of Drawings 21

Schedule B–2 Special Provisions 22

Schedule B–3 Supplementary Specifications 26

Schedule B–4 Drawings 27

Schedule B–5 Schedule of Prices 28

Schedule B–6 Construction Schedule 28

Schedule B–7 Key Personnel, Subcontractors and Material Suppliers 28

Schedule B–8 Statutory Declaration 28

Schedule B–9 Certificate of Substantial Performance 28

Schedule B–10 Notice of Certification of Substantial Performance 28

Schedule B–11 Post Compliance Form Certificate of Substantial Performance 28


Schedule C – Form of Quotation 29
REQUEST FOR QUOTATIONS

1. INTRODUCTION

The City of Surrey (the “City”) invites contractors to provide a quotation on the form attached as Schedule C (the "Quotation") for the supply of the goods (if any) and services described in Schedules A (the "Goods and Services"). The description of the Goods and Services sets out the minimum requirements of the City. A person that submits a Quotation (the "Contractor") should prepare a Quotation that meets the minimum requirements, and may choose, in addition, to also include goods, services or terms that exceed the minimum requirements.



2. term

The Contractor will provide the Goods and Services set out in Schedule A for the period commencing on approximately July 22, 2010 and terminating on August 15, 2010 (the "Term").



3. ADDRESS FOR DELIVERY

The Contractor will submit the Quotation to the City at the office of:


Kam Grewal, BBA, CMA

Acting Purchasing & AP Manager
Address: 6645 – 148 Street

Surrey, BC V3S 3C7

Fax: 604-599-0956

E-mail for PDF Files: purchasing@surrey.ca


Faxed Quotations are permitted and PDF files can be emailed, but a Contractor bears all risk that the City's equipment functions properly so that the City receives the Quotation. If the Contractor prefers to submit a hard copy, the Contractor will submit one original unbound Quotation and two copies (three in total).

4. DATE

The City would prefer to receive Quotations on or before April 20, 2010. The City’s office hours are 8:30 a.m. to 4:00 p.m. Monday to Friday, except statutory holidays.



5. INQUIRIES

All inquiries related to this Request for Quotation ("RFQ") should be directed in writing to:


Kam Grewal, BBA, CMA

Acting Purchasing & AP Manager
Address: 6645 – 148 Street

Surrey, BC V3S 3C7

Fax: 604-599-0956

Telephone: 604-590-7274

E-mail: purchasing@surrey.ca


6. ADDENDA

If the City determines that an amendment is required to this RFQ, the City Representative will post a written addendum on the City FTP site that will form part of this RFQ. No amendment of any kind to the RFQ is effective unless it is posted in a formal written addendum on the City FTP site. Upon submitting a Quotation, Contractors will be deemed to have received notice of all addenda that are posted on the City FTP site.


7. DURATION OF QUOTATION

The Quotation will be open for acceptance by the City until:


(a) the date specified in this RFQ or in a Quotation; or

(b) as described in a subsequent written notice which the Contractor may send to the City.



8. NO CONTRACT

This RFQ is simply an invitation for quotations (including prices and terms) for the convenience of all parties. It is not a tender and no obligations of any kind will arise from this RFQ or the submission of Quotations. The City may negotiate changes to any terms of a Quotation, including terms in Schedule A and Schedule B and including prices, and may negotiate with one or more Contractors or may at any time invite or permit the submission of quotations (including prices and terms) from other parties who have not submitted Quotations.



9. ACCEPTANCE

A Quotation will be an offer to the City which, subject to Section 7, the City may accept at any time by signing the copy of the Quotation and delivering it to the Contractor. Delivery of the signed Quotation by the City may be by fax. In that event, the contract will be comprised of the documents included in the definition of Agreement in Schedule B.



10. CONTRACTOR'S EXPENSES

Contractors are solely responsible for their own expenses in preparing and submitting Quotations, and for any meetings, negotiations or discussions with the City or its representatives and consultants, relating to or arising from the RFQ. The City will not be liable to any Contractor for any claims, whether for costs, expenses, losses or damages, or loss of anticipated profits, incurred by the Contractor in preparing and submitting a Quotation, or participating in negotiations for a contract, or other activity related to or arising out of this RFQ.



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