Rd instruction 1942-a table of Contents




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RD Instruction 1942-A

(Guide 13) (Attachment 1)



UNITED STATES OF AMERICA

DEPARTMENT OF COMMERCE

ASSISTANT SECRETARY AND DIRECTOR OF ECONOMIC DEVELOPMENT

MANUAL OF ECONOMIC DEVELOPMENT ORDERS



________________________ECONOMIC DEVELOPMENT ORDER 2.03-7_________________

SUBJECT


REPORTING OF FUND TRANSFERS BY PARTICIPATING AGENCIES
_______________________________________________________________________

REFERENCES EFFECTIVE DATE:___3-3-67___

SUPPLEMENT:________________

SUPERSEDES: MEDO Memorandum

2.03-7, "Reporting by Partici-

pating Agencies," dated

August 1, 1966
_______________________________________________________________________

APPROVED
Chief, Accounting Division Director, Office of Administration


_______________________________________________________________________
Section Section Title Page
1 Purpose------------------------------------------- 1

2 General------------------------------------------- 2

3 Transfers of Supplementary Grant Funds------------ 2

4 Transfers of Funds for Administrative Support, and for

Specific Projects or Studies Pertaining to Technical

Assistance, Management, or Research---------------- 3

5 Mailing Address for Reports------------------------ 4

6 Effect on Other Orders----------------------------- 4


SECTION 1. PURPOSE
The purpose of the Order is to prescribe reporting requirements which must be included in all agreements to advance funds to other Federal agencies for:
a. Supplementary grants.
_______________________________________________________________________
(1-15-79) SPECIAL PN

(Guide 13) (Attachment 1) (Page 2) RD Instruction 1942-A

2.03-7 lb

3-3-67
b. Technical assistance and management research projects and/or studies.


c. Support activity (administrative and operating expenses).
SECTION 2. GENERAL
This Order, which provides a schedule showing financial reporting requirements, shall be made a part of each agreement to transfer funds to another agency for the purposes listed in Section 1. Performing agencies need not submit reports for work performed on a reimbursable basis if EDA is billed monthly and bills are received by the tenth of the following month. Such billings will suffice as a source of accrued expenditure data.
SECTION 3. TRANSFERS OF SUPPLEMENTARY GRANT FUNDS
.01 SF-1151, "Nonexpenditure Transfer Authorization":
SF-1151, "Nonexpenditure Transfer Authorization," will be

used for transfers of supplementary grant funds.


.02 Required Reports:
The following reports shall be required in all agreements involving transfers of supplementary grant funds:
a. Monthly Reports due by the tenth day after the end of the

month showing cumulative totals, first by appropriation, and then by projects thereunder, of:


(1) Obligations.
(2) Accrued expenditures.
(3) Cash disbursements.
Estimated amounts may be reported for obligations and accrued expenditures, but actual amounts which agree with the SF-224 "Statement of Transactions," must be reported for cash disbursements. Attached as Exhibit 1 is the suggested form for the monthly report.

RD Instruction 1942-A

(Guide 13) (Attachment 1) (Page 3)
3.02 2.03-0

3-3-67
b. Quarterly Report on SF-133, "Report of Budget Status," due

by the 15th day after the end of the quarter, supported by a schedule showing by project:
(1) Obligations.
(2) Accrued expenditures.
(3) Cash disbursements in agreement with those reported on

the SF-224, "Statement of Transactions."


NOTE: A supporting schedule for SF-133 will not be required if the monthly report shows actual obligations and accrued expenditures.
c. Annual Reports, as follows:
(1) SF-220, "Statement of Financial Condition," as

required by Treasury Circular No. 966, due by September 20 for the year ending June 30.


(2) Treasury Form BA-R 2108, as required by Treasury

Circular No. 965, due by September 20 for the year ending June 30.


(3) Report on Federal grants-in-aid to States and payments

to individuals, as required by Treasury Circular No. 1014, due by September 20 for the year ending June 30.


(4) Report to be submitted by May 31, showing estimated

unobligated funds as of June 30. Upon receipt of the report, the Accounting Division will make a determination as to disposal of the unobligated funds.


SECTION 4. TRANSFERS OF FUNDS FOR ADMINISTRATIVE SUPPORT, AND FOR SPECIFIC PROJECTS OR STUDIES PERTAINING TO TECHNICAL ASSISTANCE, MANAGEMENT, OR RESEARCH
.01 Use of SF-1081, "Voucher and Schedule of Withdrawals and

Credits":
SF-1081 will be used for transfers of funds for administrative support and for specific projects or studies pertaining to technical assistance, management, or research.
(1-15-79) SPECIAL PN

RD Instruction 1942-A

(Guide 13) (Attachment 1) (Page 4)
2.03-0 4.02

3-3-67
.02 Required Reports


The following reports shall be required in agreements involving transfers of funds for the purposes cited in paragraph 4.01:
a. Monthly Report, due by the 10th day after the end of

the month, listing estimated accrued expenditures by appropriation and projects thereunder.


b. Quarterly Report, due by the 15th day after the end of

the quarter, listing actual accrued expenditures by appropriation and projects thereunder.


c. Annual Report, due by May 31, showing estimated

unobligated funds as of June 30. Upon receipt of the report, the Accounting Division will make a determination as to disposal of the unobligated funds.


SECTION 5. MAILING ADDRESS FOR REPORTS
Agencies should mail the reports required in this Order to the following address:
Chief, Accounting Division

Office of Administration

Economic Development Administration

U.S. Department of Commerce

Washington, D.C. 20230
SECTION 6. EFFECT ON OTHER ORDERS
This Order supersedes MEDO Memorandum 2.03-7, "Reporting by Participating Agencies," dated August 1, 1966, and any other instructions which may be in conflict with its provisions.
INDEX CHANGE
Change M/2.03-7 to 2.03-7 (page 20)
Exhibit 1

Guide 13, Attachment 1, page 5 not automated see manual

RD Instruction 1942-A

(Guide 14)




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