Rd instruction 1924-a table of Contents




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TABLE OF CONTENTS


Page
Chapter 5 FIRE PROTECTION 5-1
500 PERFORMANCE REQUIREMENT 5-1
501 ACCEPTABILITY CRITERIA 5-1

(5-12-87) SPECIAL PN

RD Instruction 1924-A

Guide 3


Page 5-1
Chapter 5 FIRE PROTECTION

500 PERFORMANCE REQUIREMENTS


Provide a high degree of safety to life and property preservation, by the separation of living units and the use of materials which will retard the spread of fire and prevent the passage of flame, smoke and hot gases through open or concealed spaces within the building. An additional requirement is to provide means of egress which will permit persons to leave the building with safety in an emergency, and permit access for fire control personnel.

501 ACCEPTABILITY CRITERIA


Life safety provisions including height and area limitations, interior finishes, fire alarm and extinguishing systems and standpipe should be in substantial conformance with the applicable recognized code for the local community. When a building cannot be rehabilitated in substantial conformance with an applicable code, alternate methods of protection acceptable to local authorities should be provided.
501.1 A smoke detector shall be installed in each living unit.

(5-12-87) SPECIAL PN

RD Instruction 1924-A

Guide 3


TABLE OF CONTENTS


Page
Chapter 6 CONSTRUCTION 6-1
600 PERFORMANCE REQUIREMENTS 6-1
601 ACCEPTABILITY CRITERIA 6-1
601-1 STRUCTURAL SOUNDNESS 6-1
601-2 EXTERIOR WALLS 6-1
601-3 PARTITIONS, COLUMNS AND POST 6-1
601-3 FLOOR CONSTRUCTION 6-2
601-5 CHIMNEYS AND VENTS 6-2
601-6 PROTECTION FROM RODENTS, TERMITES OR

OTHER INFESTATION 6-2

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RD Instruction 1924-A

Guide 3

Page 6-1
Chapter 6 CONSTRUCTION


600 PERFORMANCE REQUIREMENTS
The construction of the building should provide: (a) sufficient structural strength and rigidity, (b) adequate protection from corrosion, decay, insects and other destructive forces, (c) necessary resistance to the elements, (d) reasonable durability and economy of maintenance, and (e) acceptable quality of workmanship.
All structural components of the building should be in sound condition and considered serviceable for the expected useful life of the rehabilitated building. Sagging or out of plumb floors, chimneys, partitions or stairs, and bulging of exterior walls should be restored as near as practical to an acceptable level or plumb position and supported or braced so as to prevent a reocurrence of these conditions. Stair railings should be rigid. Individual structural members in a deteriorated condition should be replaced.
In areas subject to earthquake damage (zones 3 & 4) are wind damage (70 mph or higher) assurance of adequate protection should be provided that is no less than current code requirements.
601 ACCEPTABILITY CRITERIA
601-1 THERMAL PROTECTION
Comply with RD Instruction 1924-A, Exhibit D, "Thermal Performance Construction Standards" for existing building.
601-2 EXTERIOR WALLS
601-2.1 All exterior walls should provide safe and adequate support for

all loads upon them, and prevent the entrance of water or excessive moisture. Serious defects should be repaired and cracks effectively sealed.


601-2.2 Basement and foundation walls should prevent the entrance of

water or moisture into a basement or crawl space area. Cracks in the walls should be effectively sealed, and loose or defective mortar joints should be repaired. Where necessary, the interior or exterior face of the walls should be dampproofed or water proofed as appropriate.


601-3 PARTITIONS, COLUMNS AND POST
Partitions and other vertical supports which are to be continued in use should be free of splits, excessive bean, buckling or other defects.

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Guide 3


Page 6-2
601-4 FLOOR CONSTRUCTION
All floor construction should provide safe and adequate support for all existing or probable loads and should be reasonably free of objectionable vibration. A suitable surface for finish flooring should exist or be provided.
601-5 CHIMNEYS, AND VENTS
Chimneys and vents should be structurally safe, durable, smoketight and capable of withstanding the action of flue gases. Factory-built chimneys shall be labeled by Underwriters' Laboratories, Inc. and installed in accordance with the listing.

601-6 PROTECTION FROM RODENTS, TERMITES OR OTHER INFESTATION


Each building and all exterior related facilities on the site should be effectively protected against rodents, termites or other vermin infestation.

601-6.1 Inspection and Correction


A careful inspection by qualified persons or licensed firm should be made of each building and accessory structure on each site for evidence of actual or potential infestation. Existing buildings having defects shall be corrected by appropriate preventive measures within the definition of moderate rehabilitation.

RD Instruction 1924-A

Guide 3

TABLE OF CONTENTS


Page
Chapter 7 EXTERIOR AND INTERIOR FINISHES 7-1
700 PERFORMANCE REQUIREMENT 7-1
701 ACCEPTABILITY CRITERIA 7-1
701-1 EXTERIOR FINISHES 7-1
701-2 GUTTERS AND DOWNSPOUTS 7-1
701-3 FLASHING 7-1
701-4 WINDOWS, DOORS AND OTHER OPENINGS 7-1
701-5 INTERIOR WALL AND CEILING FINISHES 7-2
701-6 FINISH FLOORS 7-2
701-7 PAINTING AND DECORATION 7-2
701-8 LEAD-BASED PAINT 7-2

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RD Instruction 1924-A

Guide 3


Page 7-1
Chapter 7 EXTERIOR AND INTERIOR FINISHES

700 PERFORMANCE REQUIREMENT


The buildings exterior are interior finishes should: A) prevent the entrance or penetration of moisture, b) protect from damage by decay, corrosion, insects and other destructive elements and c) provide reasonable durability and economy of maintenance.
701 ACCEPTABILITY CRITERIA
701-1 EXTERIOR FINISHES
701-1.1 Wall Covering
Repairs or replacement should be made to defective exterior wall finish materials. Exterior walls should be free of holes, cracks and broken or rotted finish materials.
701-1.2 Roof Covering
All roofs should have a suitable, watertight and reasonably durable covering free of curling, holes, cracks, excessively worn surfaces or other defects.
701-2 GUTTERS AND DOWNSPOUTS
Each dwelling should have a controlled method of disposal of water from roofs where necessary to divert water away from building and entry, to prevent damage to the property, and to avoid causing unsightly staining of walls and windows where adequate roof overhangs are not provided.
701-3 FLASHING
To prevent the entrance of water, all critical joints in exterior roof and wall construction which are exposed or partly exposed should be protected by sheet metal or other suitable flashing material.

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Guide 3


Page 7-2
701-4 WINDOWS, DOORS AND OTHER OPENINGS
701-4.1 Existing windows and doors, including their hardware should

operate satisfactorily and give evidence of continuing acceptable service. Defective glass or locking mechanisms should be replaced or corrected.


701-4.2 Screens should be provided for all windows, doors and other

openings except in regions where their use is not customary or needed.


701-5 INTERIOR WALL AND CEILING FINISHES
701-5.1 All interior walls and ceilings should provide (a) a finish

surface without noticeable irregularities or cracking, (b) a waterproof and hard surface in spaces subject to moisture, (c) a suitable base for painting or other decoration and (d) reasonable durability and economy of maintenance.


701-5.2 In housing for elderly, abrasive wall finishes such as a sand

finish should not be used.


701-6 FINISH FLOORS
Floors should be appropriate to the use of the space, in good condition, and should provide reasonable ease of maintenance.
701-7 PAINTING AND DECORATION
Protective and decorative finish coating or surfacing should provide (a) adequate resistance to weathering, (b) protection of finish surfaces from moisture or corrosion, (c) an attractive appearance, and (d) reasonable durability.
701-8 LEAD-BASED PAINT
Comply with RD Instruction 1924-A, Exhibit H, "Prohibition of Lead-Based Paints," for interior and exterior surfaces or existing buildings.

RD Instruction 1924-A

Guide 3
TABLE OF CONTENTS

Page
Chapter 8 MECHANICAL EQUIPMENT 8-1


800 PERFORMANCE REQUIREMENTS 8-1
801 ACCEPTABILITY CRITERIA 8-1
801-2 HEATING 8-1
801-3 PLUMBING 8-1
801-4 ELECTRICAL 8-2

(5-12-87) SPECIAL PN

RD Instruction 1924-A

Guide 3


Page 8-1
Chapter 8 MECHANICAL EQUIPMENT

800 PERFORMANCE REQUIREMENT


Provide mechanical equipment for the building are its living units that should meet the needs of the intended occupants and be of a quality and condition which will assure: (a) safety of operation, (b) adequate capacity for its internal use, (c) protection from moisture, corrosion or other destructive elements, (d) reasonable quietness or operation, and (e) reasonable durability and economy of maintenance.
801 ACCEPTABILITY CRITERIA
801-1 GENERAL
801-1.1 All mechanical equipment should be installed so that maintenance

and replacement can be performed without the removal of other equipment.


801-1.2 Existing mechanical equipment and system should be inspected for

faulty operation, and potential fire or other hazards. Needed replacement, or repair should conform to code requirements.


801-2 HEATING
Heating facilities should be provided for each living unit and other spaces that will: (1) assure interior comfort, (2) be safe and convenient to operate, (3) be economical in performance, and (4) be quiet in operation and free from objectionable drafts.
801-3 PLUMBING
801-3.1 The plumbing system for each building should provide

satisfactory water supply, drainage, venting and operation of fixtures.


801-3.2 Condition of existing plumbing systems including building sewers

should operate free of fouling and clogging, and not have cross connections which permit contamination of water supply, back siphonage between fixtures or air hammer.


(5-12-87) SPECIAL PN

RD Instruction 1924-A

Guide 3


Page 8-2
801-4 ELECTRICAL
801-4.1 All habitable rooms are other appropriate spaces requiring

electrical service should be provided with a system of wiring, wiring devices and equipment to safely supply electrical energy for power illumination, resident security, appliances, are other electrical equipment.


801-4.2 Existing wiring and equipment should not be a potential source

for fire are electrical hazards as determined by the proper authority. Existing facilities that are inadequate to meet anticipated demands should be appropriately corrected.


801-4.3 The appropriate provisions of the local code or the National

Electrical Code should be used for design and layout of raw electrical work. Completed work must be acceptable to local authority.

RD Instruction 1924-A

Guide 3


Appendix A

Page A-1
APPENDIX A - DEFINITIONS

The definitions given in this section are included to provide a basis for understanding the meaning of the terms and phrases used in this Guide. None are intended to nullify the provisions of any local code but are furnished to provide maximum understanding of these guidelines.
Addition: Any construction which increases the size of a building or adds to the building.
Alteration: Construction which may change the floor plan, structural parts, mechanical equipment or location of openings but which does not increase the size of the building.
Attic: Accessible space between top of uppermost ceiling and underside of the roof. Inaccessible spaces are considered structural cavities.
Dampproofing: A treatment of a surface or structure which retards the passage of water.
Dwelling: A building designed or used as the living quarters for one or more families.
Detached: A dwelling which is completely surrounded by permanent open spaces.
Semi-detached: A dwelling, one side wall of which is a party or lot-line wall.
Row: A dwelling, the walls on two sides of which are party or lot-line walls.
Multi-family: A building containing three or more living units for families living independently of each other.
Flashing: Sheet metal or other impervious materials used in roof and wall construction to protect a building from the entry of water.
Foundation: Construction, below or partly below grade, which provides support for exterior walls or other structural parts of the building.
Living Unit: A dwelling or portion thereof providing complete living facilities for one family, including permanent provisions for living, sleeping, eating, cooking and sanitation.

(5-12-87) SPECIAL PN

RD Instruction 1924-A

Guide 3


Appendix A

Page A-2
New Construction: (a) Proposed construction or other new structures erected on cleared or vacant land: or (b) New additions to an existing building which enlarge the floor area or height of the building.


Rehabilitation: The restoration of one or more residential properties which overcomes deterioration and obsolescences to provide structures or properties suitable for continued residential use.
Rehabilitation Construction: Rehabilitation construction includes the following categories:
a. The replacement of present elements of an existing building, such as windows, stairs, walls, floors, foundation, roof, plumbing, wiring, heating or other equipment.
b. Rearrangement of rooms by the relocation of partitions or by the installation of new bathroom and kitchens.
c. The general replacement of the interior of a building. This replacement may or may not include changes to structural elements such as floor systems, columns or load bearing interior or exterior walls.

Repair: To restore to a sound and acceptable state of operation, serviceability or appearance. Repairs shall be expected to last approximately as long as would the replacement by new items.
Replace: To remove an existing item or portion of a system, and to construct or install a new item of similar or improved quality as the existing item when new. Replacement will ordinarily take place where the item is not repairable or where repair would not be economically feasible.
Shall: Indicates a requirement.
Should: Indicates minimum good practice but is not mandatory.
Substandard Building: Any building or portion thereof in which there exist conditions serious enough to endanger the life, limb, health, property, safety or welfare of the occupants or of the public, and does not provide decent, safe and sanitary living conditions.

RD Instruction 1924-A

Guide 4

(INSTRUCTION SHEET ONLY - NOT TO BE INCLUDED AS A PART OF THE AGREEMENT FOR ARCHITECTURAL SERVICES)


This Guide is provided for USDA Rural Development field personnel use to assist the applicant in modifying the American Institute of Architects (AIA) Document B141, 1997 Edition, Standard Form of Agreement Between Owner and Architect with Standard Form of Architect’s Services, to achieve compliance with Rural Development and Rural Housing Service (RHS) regulations and policy. The agreement as modified by this Guide has application for RHS financially assisted housing projects such as those administered under this subpart. Guide 4 is referenced in § 1924.13(a).
The AIA Document B141, 1997 Edition has two parts: the Standard Form of Agreement Between Owner and Architect with Standard Form of Architect’s Services: Design and Contract Administration. A contract for architectural services is not complete unless both parts of AIA Document B141 are included. Both portions of the document have signature areas that must be signed by the parties involved.
The need to witness the agreement as indicated on page 8 will depend upon State and local requirements for validation of the document. Where appropriate, a copy of the resolution authorizing the individual to act on behalf of the firm or entity should be attached to the agreement.
Attachment

o0o

(08-26-98) PN 296

RD Instruction 1924-A

Guide 4

Attachment 1



Page 1

ATTACHMENT TO AIA DOCUMENT B141-1997, Standard Form of Agreement Between Owner and Architect With Standard Form of Architect’s Services


The provisions of this Attachment shall delete, modify and supplement the provisions contained in the "Standard Form of Agreement Between Owner and Architect With Standard Form of Architect’s Services,” AIA Document B141-1997 Edition. The provisions contained in this Attachment will supersede any conflicting provisions of the AIA Document. The term "Agency,” as used in this Attachment, shall mean the United States of America, acting through the United States Department of Agriculture.

ARTICLE 1.2, RESPONSIBILITIES OF THE PARTIES


Add the following subparagraph to Paragraph 1.2.2:
1.2.2.8 Owner shall provide Agency design and construction document regulations and guides to the Architect, upon request. The Owner shall provide information on requirements and procedures of the Agency.

ARTICLE 1.3, TERMS AND CONDITIONS


Delete the words "unless the parties mutually agree otherwise" and substitute the words "if the parties mutually agree" in the first sentence of subparagraph 1.3.5.2.
Delete subparagraph 1.3.7.1 and substitute the following:
1.3.7.1 This Agreement shall be governed by the laws of the Project location.
Delete subparagraph 1.3.7.4.
Add the following subparagraphs:
1.3.7.10: This Agreement and any amendments to this Agreement shall not be in full force and effect until concurred with in writing by the Agency State Director or the State Director's delegate. Such concurrence shall be evidenced by the signature of such a representative of the Agency in the space provided at the end of this Agreement.

(08-26-98) PN 296

RD Instruction 1924-A

Guide 4


Attachment 1

Page 2


1.3.7.11 If applicable, the Architect shall comply with section 319 of Public Law 101-121, as supplemented by the Department of Agriculture regulations (7 C.F.R. part 3018). This statute pertains to restrictions on lobbying and applies to the recipients of contracts and subcontracts that exceed $100,000 at any tier under a Federal loan that exceeds $150,000 or a Federal grant that exceeds $100,000. If applicable, the Architect must complete a certification form on lobbying activities related to a specific Federal loan or grant that is a funding source for this Contract. The certification and disclosure forms shall be provided by the Owner.
1.3.7.12 The Architect agrees to abide by the requirements under Executive Order 12549, which pertains to the debarment or suspension of a person from participating in a Federal program or activity. If the total compensation described in Article 1.5 exceeds $25,000, the Architect shall complete the relevant certification form provided by the Owner.
Delete the second sentence in subparagraph 1.3.8.2 and substitute the following:
When the Project is resumed, the Architect's compensation may be equitably adjusted, as mutually agreed, to provide for expenses incurred in the interruption and resumption of the Architect's services.
Insert the words "as mutually agreed" after "Termination Expenses" in subparagraph 1.3.8.7.
Add the words "or representatives of the United States of America" after the words "Owner's authorized representative" in subparagraph 1.3.9.3.

RD Instruction 1924-A

Guide 4

Attachment 1



Page 3

Add the following subparagraph to paragraph 1.3.9:


1.3.9.5 The Architect shall provide a detailed cost estimate for Reimbursable Expenses as defined in subparagraph 1.3.9.2, which shall be attached and made a part of this Agreement. The cost estimate must be approved in writing by the Owner and shall be concurred with in writing by the Agency before the services are rendered. The billings for reimbursable services shall not exceed the budgeted amount without prior approval of the Owner with the concurrence of the Agency. The Agency may not concur in requests for payments which exceed the budgeted amount unless it is established that funds are available for such expenditures.
ARTICLE 1.4, SCOPE OF SERVICES AND OTHER SPECIAL TERMS AND CONDITIONS
Delete the word "both" from the end of the second sentence and conclude the sentence with "Owner, Architect and Agency" in paragraph 1.4.1.
Add the following subparagraph to paragraph 1.4.2:
1.4.2.1 This Agreement is modified and supplemented by

RD Instruction 1924-A, Guide 4, Attachment 1.

ARTICLE 2.1, PROJECT ADMINISTRATION SERVICES
Add the words "and concurrence by the Agency" after for “approval by the Owner" in Paragraph 2.1.5.
Add the following paragraph to Article 2.1:
2.1.8 The Architect shall consult with the Agency Architect or Engineer about the Agency’s requirements and procedures.

(08-26-98) PN 296

RD Instruction 1924-A

Guide 4


Attachment 1

Page 4


ARTICLE 2.4, DESIGN SERVICES
Add the following subparagraphs:
2.4.2.2 The Architect shall provide the Owner with the appropriate documentation showing the Schematic Design and the estimated Project cost to the Owner to seek the concurrence of the Agency. When the Owner has accepted and the Agency has concurred on the Schematic Design studies and estimated Project cost, the project Architect may be authorized to proceed with the Design Development Documents.
2.4.4.3 The Architect shall attend conferences with the Owner, representatives of the Agency and other interested parties as may be reasonably necessary.
2.4.4.4 The Architect shall certify in writing, to the best of the Architect's knowledge, information and belief, that the Drawings and Specifications are in conformance with the applicable development standard, as defined in Agency regulations furnished by the Owner under subparagraph 1.2.2.8.
2.4.4.5 Prior to advertisement for bids, the Architect shall provide_____sets of Construction Documents for use by the Owner, the Agency and the appropriate Federal, State and local agencies from whom approval of the Project must be obtained. The reproduction cost of such Construction Documents shall be included in the compensation paid to the Architect, not withstanding subparagraph 1.3.9.2. The Owner shall obtain Agency concurrence with the Construction Documents, estimated Project costs, and authorization to proceed in writing prior to advertisement for bids.
2.4.4.6 The Architect shall furnish additional copies of the Construction Documents as requested by the prospective bidders, and other interested parties, and may charge them a reasonable cost for such copies.
2.4.4.7 Upon award of the construction contract, the Architect shall furnish to the Owner _______ sets of Construction Contract Documents for execution. The costs of these sets shall be included in the compensation to the Architect notwithstanding subparagraph 1.3.9.2.

RD Instruction 1924-A

Guide 4

Attachment 1



Page 5

ARTICLE 2.6, CONTRACT ADMINISTRATION SERVICES


Add the following to subparagraph 2.6.1.1 after the words "of this Agreement": "and the conditions of RD Instruction 1924-A, Guide 1, Attachment 10,".
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