Present: Councillors Bailey, Beyersdorf, Bishop, Gadd, Halligan, Maher, Murat, O’Connor, O'Donohue and Richardson in attendance




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119

BUSINESS PAPER


Extraordinary Meeting of Council

Monday, 12 May 2014

5:30pm

Chambers


PRESENT: Councillors Bailey, Beyersdorf, Bishop, Gadd, Halligan, Maher, Murat, O’Connor, O'Donohue and Richardson
IN ATTENDANCE: Mr Glenn Inglis (Acting General Manager), Mr David Steller (Director Strategic Projects), Mr Keith Lockyer (Chief Financial and Information Officer), Ms Nathalie Heaton (IPR & Legal Officer), Mr Mike Brooks (Senior Project Engineer)

1. APOLOGIES / LEAVE OF ABSENCE

Nil.
2. DECLARATIONS OF INTEREST

Nil.
3. HAVE YOUR SAY/PRESENTATIONS

Nil.





Procedural Motion

120/14

Moved Cr Beyersdorf Seconded Cr Gadd
That Item 5.1 2013/2014 Community Small Grants Round 2 Recommendations be heard prior to Item 4.1.
The Motion on being put to the vote was CARRIED.

5. Community Services Reports






5.1 2013/2014 Community Small Grants Round 2 Recommendations Ref: INT/2014/04467

121/14

Moved Cr Halligan Seconded Cr Maher
That the recommendations from the Assessment Panel be noted and endorsed.

The Motion on being put to the vote was CARRIED UNANIMOUSLY.



4. Public Infrastructure Reports




4.1 Report on updated capital costs for the construction of new Armidale Landfill and response to the APC report concerning development of ADC’s new waste strategy Ref: INT/2014/04506




Moved Cr Beyersdorf Seconded Cr Maher
(a) That because the Northern Inland Regional Waste Strategy which was due to be received in February 2014 is delayed, Council proceed based on the revised cost estimates to construct the Armidale Regional Landfill and subject to Council’s recommendations in the closed session report of this meeting the General Manager be delegated authority to proceed with the purchase of land for the construction of the new landfill.

(b) That the APC Report recommendations as tabled be referred to the Environmental Sustainability Committee Working Group on Waste for inclusion in Council’s updated Waste Management Strategy 2014 along with the other recommendations in the body of this report.








Procedural Motion




Moved Cr O'Donohue Seconded Cr Bailey
That Item 4.1 Report on updated capital costs for the construction of new Armidale Landfill and response to the APC report concerning development of ADC’s new waste strategy be heard in seriatim; that part (b) be heard first and that (a) be considered second and in closed session for any discussion on the closed attachments.








Procedural Motion




Moved Cr Beyersdorf Seconded Cr Maher
(a) That the APC report tabled at this meeting be noted.
(b) That part (b) of Item 4.1 be withdrawn as the APC Report recommendations have been circulated to the Environmental Sustainable Committee Working Group on Waste .
The Motion on being put to the vote was LOST.







Procedural Motion

122/14

Moved Cr O'Donohue Seconded Cr Bailey
That Item 4.1 Report on updated capital costs for the construction of new Armidale Landfill and response to the APC report concerning development of ADC’s new waste strategy be heard in seriatim; that part (b) be heard first and that (a) be considered second and in closed session for any discussion on the closed attachments.
The Motion on being put to the vote was CARRIED UNANIMOUSLY.








4.1 Report on updated capital costs for the construction of new Armidale Landfill and response to the APC report concerning development of ADC’s new waste strategy (Part 1) Ref: INT/2014/04506

123/14

Moved Cr Beyersdorf Seconded Cr Maher
(b) That the APC Report recommendations as tabled be referred to the Environmental Sustainability Committee Working Group on Waste for inclusion in Council’s updated Waste Management Strategy 2014 along with the other recommendations in the body of this report.

The Motion on being put to the vote was CARRIED UNANIMOUSLY.






Report on updated capital costs for the construction of new Armidale Landfill and response to the APC report concerning development of ADC’s new waste strategy (Part 2)




Moved Cr Beyersdorf Seconded Cr Maher
(a) Subject to Council’s recommendations in the closed session report of this meeting, the Acting General Manager be delegated authority to proceed with the purchase of land for the construction of the new landfill.






Motion

124/14

Moved Cr Gadd Seconded Cr Maher
That the Motion be put.
The Motion on being put to the vote was CARRIED.






Report on updated capital costs for the construction of new Armidale Landfill and response to the APC report concerning development of ADC’s new waste strategy (Part 2)

125/14

Moved Cr Beyersdorf Seconded Cr Maher
(a) Subject to Council’s recommendations in the closed session report of this meeting, the Acting General Manager be delegated authority to proceed with the purchase of land for the construction of the new landfill.

The Motion on being put to the vote was CARRIED.
DIVISION The result being:-
FOR: Crs J Bailey, H Beyersdorf, L Bishop, C Gadd, C Halligan, J Maher, A Murat, P O'Donohue and R Richardson
AGAINST: Cr M O'Connor







CLOSED SESSION REPORTS


126/14

Moved Cr O'Donohue Seconded Cr Beyersdorf
Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:-


6.1 Update on land acquisition status for the new Armidale Landfill (INT/2014/04647) - As this report deals with commercial information of a confidential nature which, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business (Section 10A(2)(c) of the Local Government Act 1993). Council closes the meeting, in accordance with Council's Code of Meeting Practice, as consideration of this matter in open Council would be contrary to the public interest.

The Motion on being put to the vote was CARRIED.




RESOLUTIONS PASSED IN CLOSED SESSION
At 7.59pm the meeting moved back into Open Council.


127/14




Moved Cr Maher Seconded Cr O'Donohue
That the resolutions of Closed Session be noted as follows:-







Suspension of Standing Orders

128/14

Moved Cr Bailey Seconded Cr Beyersdorf
That Standing Orders be suspended.
The Motion on being put to the vote was CARRIED UNANIMOUSLY.

Note: Standing Orders were suspended at 6.58pm.








Resumption of Standing Orders

129/14

Moved Cr Maher Seconded Cr Bailey
That Standing Orders be resumed.
The Motion on being put to the vote was CARRIED UNANIMOUSLY.

Note: Standing Orders were resumed at 7.58pm.






6.1 Update on land acquisition status for the new Armidale Landfill Ref: INT/2014/04647

130/14

Moved Cr Maher Seconded Cr Murat
(a) That the Acting General Manager be authorised to enter into an agreement with the vendors to purchase part of Lot 2 DP 253346 Gara Road, Armidale, pursuant to the terms and conditions as stated in the body of the report.

(b) That subject to the vendors agreeing to submitting a Development Application for a staged development to permit a dwelling entitlement on the residual lot following purchase and subdivision, the Acting General Manager be authorised to enter into an agreement to purchase part of Lot 1 DP 253346, 1352 Grafton Road, Armidale, pursuant to the terms and conditions as stated in the body of the report.

The Motion on being put to the vote was CARRIED UNANIMOUSLY.

There being no further business the Chairman declared the meeting closed at 8.02pm.





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