|§901. Object Codes
A. Object codes necessary for reporting to the National Center for Education Statistics are marked with an asterisk.
B. This classification is used to describe the service or commodity obtained as the result of a specific expenditure. There are nine major object categories, each of which is further subdivided. Listed below are definitions of the object classes and selected sub-object categories.
C. 100* Salaries―amounts paid to both permanent and temporary LEA employees, including personnel substituting for those in permanent positions. This expenditure includes gross salary for personal services rendered while on the payroll of the LEA's.
1. 110 Salaries of Regular Employees―full-time, part-time, and prorated portions of the costs for work performed by permanent employees of the LEA.
a. 111 Officials/Administrators/Managers—these are occupations requiring administrative personnel who set broad policies, exercise overall responsibility for execution of these policies, or direct individual departments or special phases of the school system. Included in this category are superintendents of schools; assistant, deputy and associate superintendents; instructional coordinators, supervisors and directors; principals and assistant principals; and school business officials.
b. 112 Teachers―staff members assigned the professional activities of instructing pupils in courses in classroom situations for which daily-pupil attendance figures for the school system are kept. Included in this category are music, band, physical education, home economics, librarians, special education, etc.
c. 113 Therapists/Specialists/Counselors―staff members responsible for teaching or advising pupils with regard to their abilities and aptitudes, educational and occupational opportunities, personal and social adjustments. Included in this category are speech therapists, occupational therapists, physical therapists, guidance counselors, psychologists, social workers, assessment teachers/ diagnosticians, and instructional specialists.
d. 114 Clerical/Secretarial―these are occupations requiring skills and training in all clerical-type work including activities such as preparing, transcribing, systematizing, or preserving written communication and reports, or operating such mechanical equipment as bookkeeping machines, typewriters and tabulating machines. Included in this category are bookkeepers, messengers, office machines operators, clerk-typist, stenographers, statistical clerks, dispatchers, and payroll clerks.
e. 115 Para-Professionals/Aides―staff members working with students under the direct supervision of a classroom teacher or under the direct supervision of a staff member performing professional-educational-teaching assignments or assisting in the transportation of students on a regular schedule. Included in this category are teacher aides, library aides, bus aides, etc.
f. 116 Service Workers―staff members performing a specialized service; included in this category are cafeteria workers, bus drivers, school security guards, custodians, etc.
g. 117 Skilled Crafts―occupations in which workers perform jobs that require special manual skill and a thorough and comprehensive knowledge of the process involved in the work, which is acquired through on-the-job training and experience or through apprenticeship or other formal training programs. Included in this category are mechanics, electricians, heavy equipment operators, carpenters, etc.
h. 118 Degreed Professionals―occupations requiring a high degree of knowledge and skills acquired through at least a baccalaureate degree or its equivalent. This classification normally includes nurses, architects, lawyers, accountants, etc.
i. 119 Other Salaries―other staff members other than those classified above.
2. 120 Salaries of Temporary Employees―full-time, part-time, and prorated portions of the costs for work performed by employees of the LEA who are hired on a temporary or substitute basis.
a. 121 Acting Employee―the cost of work performed by a person who is temporarily taking over the duties or position of a regular employee.
b. 122 Seasonal Employee―the cost of work performed by a person who is hired on a temporary basis usually not more than five months which is affected by or dependent on a certain time of year.
c. 123 Substitute Teacher―the cost of work performed by a person who is hired in place of a teacher. (This substitute replaces a teacher coded to object 112.)
d. 124 Substitute Employee, Other Than Teacher―the cost of work performed by a person who is hired in place of a regular employee (other than a teacher coded to object 112).
e. 129 Other Temporary Employee―temporary employees, other than those classified above.
3. 130 Salaries for Extra Work Performed―amounts paid to employees of the LEA in either temporary or permanent positions for work performed in addition to the normal work period (including overtime) for which the employee is compensated under regular salaries and temporary salaries above. The terms of such payment for overtime are a matter of State and local regulations and interpretation.
4. 140 Salaries for Sabbatical Leave―amounts paid by the LEA to employees on sabbatical leave.
5. 150 Stipend Pay―a one-time payment or allowance to regular employees to attend workshops or in service training programs.
6. 155 Non-Public Stipend Pay―a one-time payment or allowance to non-public instructional employees to attend workshops or in service training programs according to specific grant regulations.
D. 200* Employee Benefits―amounts paid by the LEA on behalf of employees; these amounts are not included in the gross salary, but are in addition to that amount. Such payments are fringe benefit payments and, while not paid directly to employees, are, nevertheless, part of the cost of personal services. Such amounts must be distributed to each function according to the employee's assignment.
1. 210 Group Insurance―employer's share for current employees of any insurance plan. Group insurance for retirees should be reported under object code 270: Health Benefits.
2. 220 FICA Contributions―employer's share of Social Security payroll taxes collected under authority of the Federal Insurance Contributions Act (FICA) paid by the LEA.
3. 225 Medicare Contributions―employer's share of Medicare paid by the LEA.
4. 230 Retirement Contribution―employer's share of any State or local employee retirement system paid by the LEA, including the amount paid for employees assigned to federal programs.
a. 231 Louisiana Teachers' Retirement System Contributions (TRSL)
b. 233 Louisiana School Employees' Retirement System Contributions (LSERS)
c. 239 Other Retirement Contributions
5. 240 Educational Reimbursement―amounts reimbursed by the LEA to any employee (or university on behalf of an employee) qualifying for the reimbursement of educational expenditures based upon LEA policy. (Includes tuition, textbooks, testing fees and certification fees.) (Used with function 2200 Instructional Staff Services and 2800 Central Services.)
6. 250 Unemployment Compensation―amounts paid by the LEA to provide unemployment benefits for its employees.
7. 260 Worker's Compensation―amounts paid by the LEA to provide worker's compensation insurance and/or benefits for its employees. Salary payments for employees on worker’s compensations should be charged to this code.
8. 270 Retiree Health Benefits―amounts paid by the LEA to provide health benefits for employees now retired and for whom benefits are paid.
9. 280 Severance Pay―amounts of unused leave paid by the LEA to its employees upon their retirement.
a. 281 Sick Leave Severance Pay―amount of unused sick leave paid by the LEA to its employees upon their retirement.
b. 282 Annual Leave Severance Pay―amount of unused annual leave paid by the LEA to its employees upon their retirement.
10. 290 Other Employee Benefits―employee benefits other than those classified above.
E. 300* Purchased Professional and Technical Services―services which, by their nature, can be performed only by persons or firms with specialized skills and knowledge. While a product may or may not result from the transaction, the primary reason for the purchase is the service provided.
1. 310 Purchased Official/Administrative Services—services in support of the various policy-making and managerial activities of the LEA. Included are management consulting activities oriented to general governance or business and financial management of the LEA: school management support activities; election and tax assessing and collecting services. (Usually used with functions 2300 General Administration, 2400 School Administration, 2500 Business Services, and 2800 Central Services.)
a. 311 Assessor Fees—money paid to the tax assessor, who assesses property for taxation.
b. 312 Sheriff Fees—money paid to the local sheriff, who is charged with the collection and remittance of property taxes to the LEA.
c. 313 Pension Fund—monies deducted from the proceeds of property taxes for the payment of all pensions into the Pension Accumulation Fund (L.R.S 17:696).
d. 314 Sales Tax Collection Fees—money paid to another individual or other governmental body charged with the collection and remittance of sales and use taxes.
e. 315 State Tax Commission Fees—money paid to the Louisiana Tax Commission pursuant to a judgment upheld by the courts against a company that files suit to contest the correctness or legality of any final determination of its assessed valuations for taxation. The fee is an amount equal to 10 percent of the proceeds received (R.S. 47:1856f)
f. 316 Election Fees—money paid to other governmental agencies for expenses related to the election of school board members, as well as elections for the purpose of collecting tax revenues.
g. 317 Management Consultants—money paid to an individual or firm to study and evaluate the activities of the school system.
h. 319 Other Fees—official and administrative services, other than those classified above.
2. 320 Purchased Educational Services―services supporting the instructional program and its administration. Included would be curriculum improvement services, counseling and guidance services, library and media support, educational testing services and contracted instructional services. Also included would be payments to speakers to make presentations at workshops and in service training programs. This object code is usually used with functions 1000 Instruction, 2100 Pupil Support Services, and 2200 Instructional Staff Services.
3. 330 Other Purchased Professional Services―professional services which support the operation of the LEA, other than educational services. Included are medical doctors, lawyers, architects, auditors, accountants, therapists, audiologists, dieticians, editors, negotiations specialists, systems analysts, planners, and the like.
a. 331 Occupational/Physical Therapist Services―professional services contracted or paid by the LEA for treatment of an injury by physical activity, rather than with drugs, or for the treatment of mental ailments by work designed to divert the mind.
b. 332 Legal Services―professional services contracted or paid by the LEA to defend itself against lawsuits and to assist the LEA's in conforming with the law.
c. 333 Audit/Accounting Services―professional services contracted or paid by the LEA to examine and check the financial operations of the school system, as well as to provide assistance in keeping, analyzing and explaining accounts.
d. 334 Architect/Engineering Services― professional services contracted or paid by the LEA to design buildings, to draw up the plans, and generally to supervise the construction.
e. 335 Medical Services―Professional services contracted or paid by the LEA to provide medical services such as a physical for employees or for students that want to participate in athletics or to provide medical services in a school health clinic. Includes physicians, dentists, nurse practitioners, health unit, medical clinics, etc.
f. 339 Other Professional Services―professional services other than those classified above.
4. 340 Purchased Technical Services―services to the LEA which are not regarded as professional, but which require basic scientific knowledge, manual skills, or both. Included are data processing services, software support services, banking services, purchasing and warehousing services, graphic arts and the like. This object code is used usually with functions 1000 Instruction and 2000 Support Services.
F. 400* Purchased Property Services―services purchased to operate, repair, maintain, and rent property owned or used by the LEA. These services are performed by persons other than LEA employees. While a product may or may not result from the transaction, the primary reason for the purchase is the service provided.
1. 410 Utility Services―expenditures for utility services other than energy services supplied by public or private organizations. Water and sewerage are included here. Phone and internet services are not included here, but are classified under object 530 Communications. This object code is used with only function 2600 Operations and Maintenance of Plant Services.
a. 411 Water/Sewerage―expenditures for water/ sewerage utility services from a private or public utility company.
2. 420 Cleaning Services―services purchased to clean buildings (apart from services provided by LEA employees). This object code is used with only function 2600 Operations and Maintenance of Plant Services.
a. 421 Disposal Services―expenditures for garbage pickup and handling not provided by LEA personnel.
b. 423 Custodial Services―expenditures to an outside contractor for custodial services.
c. 424 Lawn Care―expenditures for lawn and grounds upkeep, minor landscaping, nursery services and the like not provided by LEA personnel.
3. 430 Repairs and Maintenance Services―expenditures for repairs and maintenance services not provided directly by LEA personnel. This expenditure includes contracts and agreements covering the upkeep of buildings, upkeep of equipment, including computers and related technology, and portable building relocation expenses. Costs for renovating and remodeling are not included here but are classified under object 450 Construction Services.
4. 440 Rentals―costs for renting or leasing land, buildings, equipment, and vehicles.
a. 441 Renting Land and Buildings―expenditures for leasing or renting land and buildings for both temporary and long-range use by the LEA. This object code is used with function 2600 Operations and Maintenance of Plant Services or other appropriate programs.
b. 442 Rental of Equipment and Vehicles―expenditures for leasing or renting equipment or vehicles for both temporary and long-range use by the LEA. This expenditure includes bus and other vehicle rental when operated by a local LEA, lease-purchase arrangements, and similar rental agreements. This object code is usually used with function 1000 Instruction or 2000 Support Services.
5. 450* Construction Services―expenditures for constructing, renovating and remodeling paid to contractors. This object code includes the installation of new phone lines or cable to provide internet access. This object is used only with function 4000 Facilities Acquisition and Construction Services.
6. 490 Other Purchased Property Services―purchased property services that are not classified above. Costs for phone and internet services are not included here, but are included in object 530 Communications. This object code is used usually with function 2600 Operations and Maintenance of Plant Services.
G. 500* Other Purchased Services―amounts paid for services rendered by organizations or personnel not on the payroll of the LEA (separate from professional and technical services or property services). While a product may or may not result from the transaction, the primary reason for the purchase is the service provided.
1. 510 Student Transportation Services―expenditures for transporting children to and from school and other activities, including field trips. This object code is used only with function 2700 Student Transportation Services.
a. 511* Student Transportation Purchased from Another LEA within the state―amounts paid to other LEAs within the state for transporting children to and from school and school-related events. Expenditures for the rental of buses that are operated by personnel on the LEA payroll are not recorded here, but under object code 442 Rental of Equipment and Vehicles.
b. 512* Student Transportation Purchased from Another LEA Outside the State―payments to other LEAs outside the state for transporting children to and from school and school-related events.
c. 513 Payments in Lieu of Transportation―payments to individuals who transport themselves or their own children or for reimbursement of transportation expenses on public carriers.
d. 519 Student Transportation Purchased from other Sources―payments to persons or agencies other than LEAs for transporting children to and from school and school-related events, including field trips.
2. 520 Insurance (Other than Employee Benefits)—expenditures for all types of insurance coverage, including property, liability, and fidelity. Insurance for group health should be recorded under object 200 Employee Benefits.
a. 521 Liability Insurance―insurance that pays and renders service on behalf of the LEA for loss arising out of its responsibility, due to negligence, to others as imposed by law or assumed by contract.
b. 522 Property Insurance―insurance that indemnifies the LEA with an interest in physical property for its loss or the loss of its income producing ability.
c. 523 Fleet Insurance―insurance that protects the LEA against any physical damage to its vehicles, property damage, liability and/or other coverages.
d. 524 Errors and Omissions Insurance―professional liability insurance that protects the LEA against legal liability resulting from negligence, errors and omissions, and other aspects of rendering or failing to render professional service. It does not cover fraudulent, dishonest or criminal acts.
e. 525 Faithful Performance Bonds―a bond that will reimburse the LEA for loss up to the amount of the bond, sustained by the LEA by reason of any dishonest act of an employee or employees covered by the bond.
f. 529 Other Insurance―payments for insurance other than those classified above.
3. 530 Communications (Phone, Internet and Postage)―expenditure for services provided by persons or businesses to assist in transmitting and receiving messages or information. This category includes cell phone and voice communication services, telephone and voicemail; data communication
s services to establish or maintain computer-based communications, networking and internet services; video communications services to establish or maintain one-way or two-way video communications via satellite, cable, or other devices; postal communications services to establish or maintain postage machine rentals, postage, express delivery services, or couriers. Includes licenses and fees for services such as subscriptions to research materials over the Internet. Expenditures for software, both “downloaded” and “off-the-shelf” should be coded to object 615 or 735 (usually used with functions 2200 Instructional Staff Services, 2300 General Administration, 2400 School Administration, 2500 Business Services, or 2600 Operations and Maintenance of Plant Services).
4. 540 Advertising and Public Notices―expenditures for announcements in professional publications, newspapers or broadcasts over radio, television and the internet. These expenditures include advertising for such purposes as personnel recruitment, legal ads (i.e., board minutes), new and used equipment, sale of property, etc. Costs for professional advertising or public relations services should be charged to object 330 Other Purchased Professional Services.
5. 550 Printing and Binding―expenditures for job printing and binding, usually according to specifications of the LEA. This expenditure includes designing and printing forms and posters as well as printing and binding LEA publications. These payments are usually made to service providers outside of the LEA.
6. 560 Tuition―expenditures to reimburse other educational agencies for providing instructional services for students residing within the legal boundaries of the paying LEA including exam or certification fees required for admissions, course credit or certification and online course fees. This object code is used only with function 1000 Instruction.
a. 561* Tuition to Other-In-State LEA's―tuition paid to other LEAs within the state.
b. 562* Tuition to Other LEA's Outside the State―tuition paid to other LEAs outside the state.
c. 563* Tuition to Private Sources―tuition paid to private schools.
d. 564* Tuition to Educational Service Agencies Other Than an LEA Within the State—tuition paid to educational service providers other than an LEA within the state. Includes providers such as a college or university, career and technical school, cosmetology school, or other specialized school that provides education or training for students to obtain course credits.
e. 565* Tuition to Educational Service Agencies Other Than an LEA outside the State—tuition paid to educational service providers other than an LEA outside the state. Includes providers such as a college or university, career, and technical school, cosmetology school, or other specialized school that provides education or training for students to obtain course credits.
f. 566* Tuition to Charter Schools―tuition paid to charter schools for services provided in accordance with the established charter for that school.
g. 567* Tuition to School Districts for Voucher Payments―tuition paid to school districts for students using a state or local voucher program.
h. 569* Other Tuition―tuition paid to other governmental organizations as reimbursement for providing specialized instructional services to students residing within the boundaries of the paying LEA.
7. 570 Food Service Management―expenditures for the operation of a local food service facility by other than employees of the LEA. Included are contracted services, such as food preparation, associated with the food service operation. Direct expenditures by the LEA for food, supplies, labor and equipment would be charged to the appropriate object codes. This object code is used only with function 3100 Food Service Operations.
8. 580 Travel―expenditures for transportation, meals, hotel, registration fees and other expenses associated with staff travel for the LEA according to district policy. Payments for per diem in lieu of reimbursements for subsistence (room and board) also are charged here. This object code is used with all functions except 5000 Other Sources of Funds.
a. 581 Mileage Allowance―a sum of money granted at stated intervals for travel expenses in lieu of reimbursement for actual travel expenses.
b. 582 Travel Expense Reimbursement―a sum of money paid for travel expenses at a specified amount per mile plus actual reimbursement for meals, hotel and other expenses including registration fees according to district policy.
c. 583 Operational Allowance―a sum of money granted to those individuals at stated intervals for the operation and maintenance of a vehicle.
9. 590 Miscellaneous Purchased Services―expenditures for purchased services not otherwise classified in the 300 Purchased Professional and Technical Services, 400 Purchased Property Services, or 500 Other Purchased Services series of objects. This object code is used with all functions, except 5000 Other Sources of Funds.
a. 595 Interagency Purchased Services―any inter-district payments other than tuition or transportation should be classified here. This code identifies other payments for services made between a school district and other governmental entities (used primarily with function 2000).
b. 596* Services Purchased from Another LEA Within the State―payments to another LEA within the state for services rendered, other than tuition and transportation fees. Examples of such services are data processing, purchasing, nursing and guidance. When a question arises as to whether to code such payments to the 300 series of object code, purchased professional and technical services, or to this code, 596 should be used so that all inter-district payments can be eliminated when consolidating reports from multiple LEA's at state and federal levels. This code is used only with function 2000 Support Services.
c. 597* Services Purchased from Another LEA outside the State―payments to another LEA outside the state for services rendered, other than tuition and transportation fees. Examples of such services are data processing, purchasing, nursing and guidance. When a question arises as to whether to code such payments to the 300 series of object codes or to this code, 597 Services Purchased from Another LEA within the state should be used so that all inter-district payments can be eliminated when consolidating reports at the federal level. This object code is used only with function 2000 Support Services.
H. 600* Supplies―amounts paid for items that are consumed, worn out, or deteriorated through use; or for items that lose their identity through fabrication or incorporation into different or more complex units or substances. Refer to Appendix D for the criteria for distinguishing between a supply and an equipment item.
1. 610 Materials and Supplies―expenditures for all supplies (other than those listed below) for the operation of an LEA, including freight and cartage. A more thorough classification of supply expenditures is achieved by identifying the object with the function: for example, audiovisual supplies or classroom teaching supplies. This object code is used with all functions except 5000 Sources of Funds.
2. 615 Supplies-Technology Related—technology-related supplies includes supplies that are typically used in conjunction with technology-related hardware or software. Some examples are CDs, monitor stands, ink cartridges and storage media. (Equipment that has a cost lower than the school district’s capitalization threshold should be coded here. Equipment that has a cost higher than the school district’s capitalizations threshold should be coded to object 734. Software with a unit cost greater than the district’s capitalization threshold should be coded to object 735.)
3. 620 Energy―expenditures for energy, including gas, oil, coal, gasoline, and services received from public or private utility companies.
a. 621 Natural Gas―expenditures for gas utility services from a private or public utility company. This object code is used with functions 2600 Operations and Maintenance of Plant Services, and 3100 Food Services Operations.
b. 622 Electricity―expenditures for electric utility services from a private or public utility company. This object code is used usually with functions 2600 Operations and Maintenance of Plant Services and 3100 Food Services Operations.
c. 626 Fuel―expenditures for gasoline and diesel purchased in bulk or periodically from a gasoline service station. This object code is used usually with functions 2600 Operations and Maintenance of Plant Services and 2700 Student Transportation Services.
d. 629 Other―expenditures for energy that cannot be classified in one of the foregoing categories.
4. 630 Food―expenditures for food used in the school food service program. This object code is used with only function 3100 Food Services Operations. Food used in instructional programs is charged under object code 610 Materials and Supplies.
a. 631 Purchased Food―food that is purchased from vendors rather than food received from the U.S. Department of Agriculture.
b. 632 Commodities―food that is passed through the State Department of Agriculture from the U.S. Department of Agriculture.
5. 640 Books and Periodicals―expenditures for books, textbooks and periodicals prescribed and available for general use, including reference books. This category includes the cost of workbooks, textbook binding or repairs, as well as textbooks that are purchased to be resold or rented. Also recorded here are the costs of binding or other repairs to school library books. This object code is used with all functions except 5000 Other Use of Funds.
a. 641 Library Books―a collection of books systematically arranged for reading or reference.
b. 642 Textbooks―books giving instructions in the principles of a subject of study or any book used as the basis or partial basis of a course of study.
c. 643 Workbooks―books for the use of students. They contains questions and exercises based on a textbook or course of study.
d. 644 Periodicals―publications appearing at regular intervals of more than one day, as a weekly magazine.
I. 700* Property―expenditures for acquiring capital assets, including land or existing buildings; improvements of grounds; initial equipment; additional equipment; and replacement of equipment. (Primarily reported in Table III of the AFR.)
1. 710* Land and Improvements―expenditures for the purchase of land and the improvements thereon. Purchases of air rights, mineral rights and the like are included here. Also included are special assessments against the LEA for capital improvements such as streets, curbs and drains. Not included here, but generally charged to object codes 450 Construction Services or 340 Purchased Technical Services as appropriate, are expenditures for improving sites and adjacent ways after acquisition by the LEA. This object code is used with only functions 4100 Site Acquisition services and 4200 Site Improvement Services.
2. 720* Buildings―expenditures for acquiring existing buildings. Included are expenditures for installment or lease payments (except interest) that have a terminal date and that result in the acquisition of buildings, except payments to public school-housing authorities or similar agencies. This object code is used with only function 4500 Building Acquisition and Construction Services. Expenditures for the contracted construction of buildings, for major permanent structural alterations, and for the initial or additional installation of heating and ventilating systems, fire protection systems, and other service systems in existing buildings are recorded under object code 450 Construction Services. Buildings built and alterations performed by the LEAs own staff are charged to object code 100 Salaries, 200 Employee Benefits, 610 Materials and Supplies, and 730 Equipment, as appropriate.
3. 730* Equipment―expenditures for initial, additional, and replacement items of equipment, such as machinery, furniture and fixtures, computers and vehicles. Refer to the criteria for distinguishing between a supply and an equipment item.
a. 731 Machinery―expenditures for equipment usually composed of a complex combination of parts (excluding vehicles). An example would be a lathe, drill press, or printing press.
b. 732 Vehicles―expenditures for equipment used to transport persons or objects. Examples are automobiles, trucks, buses, station wagons, and vans.
c. 733 Furniture and Fixtures―expenditures for equipment used for sitting; as a support for writing and work activities; and as storage space for material items. This object code is used with all functions, except 5000 Other Use of Funds.
d. 734 Technology Related Hardware—expenditures for technology-related equipment and technology infrastructure. These costs include those associated with the purchase of network equipment, servers, PCs, printers, other peripherals, and devices. Equipment that has a cost lower than the school district’s capitalization threshold should be coded to supplies. (Used with all functions, but primarily used with 2840.)
e. 735 Technology Software—expenditures for purchased software used for educational or administrative purposes that exceed the capitalization threshold of $5000. Purchases of multi-year software licenses should be considered on a per-year cost when applying this threshold. Software costs that are below the district’s capitalization threshold should be coded to supplies (object 615). (Used with all functions, but primarily used with 2840.)
f. 739 Other Equipment―expenditures for all other equipment not classified elsewhere in the 730 Equipment.
4. 740 Depreciation―the portion of the cost of a capital asset that is charged as an expense during a particular period. In accounting for depreciation, the cost of a capital asset, less any salvage value, is apportioned over the estimated service life of such an asset, and each period is charged with a portion of such cost. Through this process, the cost of the asset is ultimately charged off as an expense.
5. 750 Intangible Assets—expenditures for acquiring intangible assets. Intangible assets include easements (the right to use land for a specific purpose), land use rights, patents, and trademarks. (Computer software exceeding the capitalization threshold should be coded to Object 735 Technology Software.)
6. 760* Infrastructure – Expenditures for purchased infrastructure assets by the school district. These items include water/sewer systems, roads, bridges, and other assets that have significantly longer useful lives than other capital assets. (Used with functions 4000 only but primarily with functions 4200 and 4700.)
J. 800 Debt Service and Miscellaneous―amounts paid for goods and services not otherwise classified above.
1. 810* Dues and Fees―expenditures or assessments for membership in professional or other organizations or payments to a paying agent for services rendered. (Used with functions 1000 Instruction and 2000 Support Services.)
2. 820 Judgments Against the LEA―expenditures from current funds for all judgments (except as indicated below) against the LEA that are not covered by liability insurance, but are of a type that might have been covered by insurance. Only amounts paid as the result of court decisions are recorded here. Judgments against the LEA resulting from failure to pay bills or debt service are recorded under the appropriate expenditure accounts, as though the bills or debt service had been paid when due. This object code is used with function 2300 General Administration.
3. 830 Debt-Related Expenditure/Expenses—expenditures for interest on bonds or notes. (Used with function 2500 Business Services and 5100 Debt Service.)
a. 831* Redemption of Principal – Expenditures to retire bonds (including current and advance refunding) and long-term loans. (Used only with functions 5100.)
b. 832* Interest—expenditures for interest on bonds or notes, including lease purchase arrangements. (Used only with functions 5100.)
c. 833 Bond Issuance and Other Debt-Related Costs—expenses in connection with bond and other debt issuance costs, including lease-purchase debt issuance costs. Include both amortized and unamortized costs. Included are amortized deferred gain and loss amounts in connection with the defeasance of bonds. This code is used in proprietary and fiduciary funds only, as well as in the government-wide financial statements. (Used only with function 5100.)
d. 834 Amortization of Premium and Discount on Issuance of Bonds—expenses amortized as debt premium and/or discount in connection with the issuance of debt. This account is used in proprietary and fiduciary funds only.
e. 835 Interest on Short-Term Debt—expenditures for interest on short-term debt or anticipation notes. (Used only with function 2510 Fiscal Services.)
4. 890 Miscellaneous Expenditures—amounts expended for goods or services not properly classified in one of the objects included above.
5. 895 Miscellaneous Non-Public Expenditures—amounts expended for goods or services for non-public employees not properly classified in one of the objects included above.
K. 900 Other Uses of Funds―this series of object codes is used to classify transactions that are not properly recorded as expenditures to the LEA, but require control and reporting by the school district.
1. 915 Payments to Escrow Agents for Defeasance of Debt―funds transferred to an escrow agent to be held in trust for the repayment of refinanced bonds. (Use only with function 5100.)
2. 925 Discount on Issuance of Bonds—proceeds from that portion of the sale of bonds below their par value. The discount represents an adjustment of the interest rate and will be amortized using expenditure object account 834. (Use only with function 5100.)
3. 930 Interfund Transactions―transactions between funds that should not be classified as an expenditure. This object code is used with all functions.
a. 931 Residual Fund Transfers―nonrecurring or non-routine transfers between funds: for example, the transfer of residual balances of discontinued funds to the General Fund or Debt Service Fund.
b. 932 Operating Transfers Out―transactions that withdraw money from one fund to another without recourse: for example, legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended.
c. 933 Indirect Costs―the transfer of funds from Federal, state or local grant programs (according to grant regulations) to the General Fund for those indirect costs which are not readily identifiable, but are, nevertheless, incurred for the joint benefit of those activities and other activities and programs of the organization.
4. 940 Local Revenue Transfers Out—the transfer of local revenue to another LEA as required through the Minimum Foundation Program (MFP). Typically used to record a local revenue transfer to a charter school from the district of prior jurisdiction.
AUTHORITY NOTE: Promulgated in accordance with R.S. 17:6(A)(10).
HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 26:468 (March 2000), amended LR 36:1516 (July 2010), LR 37:1383 (May 2011).