Part XLI. Bulletin 1929―Louisiana Accounting and Uniform Governmental Handbook Chapter Purpose of Handbook 1




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§607. Expenses

A. Expenses are defined as the outflows or expiration of assets or the incurrence of liabilities during a period, from providing or producing goods, rendering services, or carrying out other activities that constitute the entity’s primary operations.

B. Proprietary funds recognize expenses using the accrual basis of accounting (i.e., when the related liability is incurred), without regard for the timing of the payment. This recognition criterion is consistent with the following guidelines discussed in Financial Accounting Standard Board (FASB) Statement No. 5. Although FASB Statements do not represent authoritative guidance for governments, the discussion is useful in classifying expense transactions within proprietary funds.

1. Associating cause and effect. Some expenses (such as the cost of goods sold) are recognized on recognition of revenues that result directly and jointly from the same transactions or other events as the expenses.

2. Systematic and rational allocation. Some expenses (such as depreciation and insurance) are allocated by systematic and rational procedures to the periods during which the related assets are expected to provide benefits.

3. Immediate Recognition. Many expenses (such as selling and administrative salaries) are recognized during the period in which cash is spent or liabilities are incurred for goods or services that are used up either simultaneously with acquisition or soon after.

C. As examples, the major types of governmental expenditures are accounted for differently in proprietary fund expenses as follows.

1. Capital. Capital asset acquisition in proprietary funds is accounted for using the flow of economic resources method. Amounts disbursed for the acquisition of capital assets are not recorded as an expense. Instead, the appropriate property, plant, or equipment asset account is debited on the purchase. Depreciation expense is recorded to reflect the allocation of the cost of the assets to operations over the service life of the asset.

2. Debt Service. Principal payments on debt do not represent expenses for proprietary funds but rather are recorded as a reduction of the obligation. Payments of interest represent expenses to be accounted for on the accrual basis of accounting. Accrual of interest at year-end is usually necessary to reflect the proper amount of expense for the period.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:6(A)(10).

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 36:1508 (July 2010).

§609. Government-wide Statements―Reporting of Expenditures

A. Governmental entities are required to present their government-wide financial statements on the accrual basis of accounting. Thus, the statement of activities reflects the expenses of the entity or the reporting period. Entities are required to report all expenses by activities and programs (by function), except certain indirect expenses, as explained below. GASB has defined direct expenses as those that are specifically associated with a service, program, or department and thus are clearly identifiable to a particular function. Direct expenses include both operating and non-operating expenses, including depreciation and amortization of assets.

B. Functions, such as general administration or data-processing services, may include indirect expenses of other functions. Governmental entities are not required to allocate indirect expenses to other functions, but may choose to do so. If indirect expenses are allocated, direct and indirect expenses should be presented in separate columns. A column totaling direct and indirect expenses may be presented, but is not required. Indirect expenses may be allocated to any of the primary government’s functions. Although there are no standards for determining an allocation methodology, there should be a reasonable basis for expense allocations.

C. Depreciation and interest expense should be included in the statement of activities as follows.

1. Capital Assets that can be Specifically Identified with a Function. Depreciation should be included in the direct expenses of that function.

2. “Shared” Capital Assets. Depreciation should be prorated as a direct expense of the appropriate functions on some reasonable allocation basis.

3. Capital Assets that Essentially Serve all Functions. Depreciation is not required to be included in the direct expenses of the various functions, but may be reflected as a separate line captioned “unallocated depreciation” in the statement of activities or as part of the general government function. If an entity chooses to use a separate line in the statement of activities to report unallocated depreciation expense, it should clearly indicate in the footnotes to the financial statements that this line item does not include direct depreciation expenses of the other functions. Because school buildings often serve multiple functions, many school districts report the depreciation as “unallocated depreciation” for these assets.

4. General Infrastructure Assets. Depreciation should not be allocated to the various functions, but should be reported as a direct expense of the function that the reporting government normally associates with capital outlays or as a separate line in the statement of activities.

5. Interest Expense. Interest on general long-term liabilities, including interest on capital leases or other vendor financing arrangements, should be considered an indirect expense. Interest on long-term debt should be included in direct expenses only when borrowing is essential to the creation or continuing existence of a program.

D. The difference between a “shared” capital asset and one that “essentially serves all functions” is the number of functions involved. As the number of functions increase, the ease, practicality, and usefulness of assigning depreciation to those functions decreases. Therefore, the depreciation of assets that serve many, or essentially all, functions is not required to be included in the direct expenses of those functions. A shared capital asset is generally used by only a few functions, and its use can be specifically identified to those functions.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:6 (A) (10).

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 36 1509 (July 2010).

Chapter 7. Classification of Revenues and Other Sources of Funds

§701. Revenue Codes

A. Revenue codes necessary for reporting to the National Center for Education Statistics are marked with an asterisk.

B. 1000 Revenue from Local Sources

1. 1100 Taxes Levied/Assessed by the School District—compulsory charges levied by the school system to finance services performed for the common benefit.

a. 1110* Ad Valorem Taxes - Gross―amounts levied by a school district on the taxable assessed value of real and personal property within the school district that, within legal limits, is the final authority in determining the amount to be raised for school purposes. By "gross," it is meant that the taxes are recorded at the amount actually collected by the tax collector before deduction for the assessor's compensation and/or deduction for amounts remitted to the various retirement systems in the state. Delinquent taxes are recorded in this account in the fiscal year received, whereas penalties and interest on ad valorem taxes should be included in account 1116. The deduction for assessor’s compensation should be recorded as a debit to object 311, assessor fees, and the deduction for amounts remitted to the various retirement systems in the state should be recorded as a debit to object 313, pension fund, under function 2315.

i. 1111 Constitutional Tax―the tax that is permitted to be levied by a school system under authority of the 1974 constitution. This tax is in perpetuity; it is not subject to a vote of the electorate. The amount of millage that may be levied varies from school district to school district. This tax is a General Fund revenue.

ii. 1112 Renewable Taxes―taxes that the electorate has authorized the school system to levy for a specified period of time, not to exceed ten (10) years. At the end of the time period specified, the electorate must approve an extension by popular vote, not to exceed ten (10) years, for the tax to be levied again. These taxes may be either General Fund or Special Revenue Fund revenues, depending on their purpose and the manner in which the tax was imposed.

iii. 1113 Debt Service Taxes―taxes that the electorate have authorized the school system to levy for the retirement of general obligation long-term debt. The proceeds are normally placed in the Debt Service Fund.

iv. 1114 Up to 1 percent Collections on Non-School District Taxes for Teachers Retirement System of LA―The Sheriff and Ex-Officio Tax Collector of each parish is mandated by State law to remit 1 percent of the total qualifying taxes collected from all taxing bodies within the parish to the Teachers Retirement System of Louisiana for the credit of the parish school system. This amount may be obtained annually from the Tax Collector's office. It is recorded by debiting retirement expenditures and crediting this account. This tax is a General Fund revenue.

v. 1115 Property Taxes Collected as a Result of a Court Ordered Settlement—Revenues recognized in a year other than the year due, as a result of a court ordered settlement.

vi. 1116 Penalties and Interest on Property Taxes—Revenue from penalties for the payment of taxes after the due date and the interest charged on delinquent taxes.

vii. 1117 Taxes Collected Due to Tax Incremental Financing (TIF)—Revenues collected that are not available for use by the school district due to tax incremental financing (TIF) . TIF financing is a development tool used by municipalities to stimulate private investment and development in areas by capturing the tax revenues generated by the development itself, and using these tax revenues to pay for improvements and infrastructure necessary to enable the development.

b. 1130* Sales and Use Taxes―Taxes assessed by the school system on the taxable sale and consumption of goods and services within the school district.

i. 1131 Sales and Use Taxes—Gross – Taxes assessed by the school system on the taxable sale and consumption of goods and services within the school district. By "gross" it is meant that the taxes are recorded at the amount actually collected before any deduction for the cost of collection. This tax may be a General Fund, Special Revenue Fund, or Debt Service Fund revenue. Delinquent taxes are recorded in this account, whereas penalties and interest on sales and use taxes should be included in account 1136.

ii. 1135 Sales and Use Taxes Collected as a Result of a Court Ordered Settlement – Revenues recognized in a year other than the year due, as a result of a court ordered settlement.

iii. 1136 Penalties and Interest on Sales and Use Taxes – Revenue from penalties for the payment of taxes after the due date and interest charged on the delinquent taxes.

iv. 1137 Taxes Collected Due to Tax Incremental Financing (TIF)—revenues collected that are not available for use by the school district due to tax incremental financing (TIF). TIF financing is a development tool used by municipalities to stimulate private investment and development in areas by capturing the tax revenues generated by the development itself, and using these tax revenues to pay for improvements and infrastructure necessary to enable the development.

2. 1200 Revenue from Local Governmental Units Other Than LEA's—revenue from the appropriations of another governmental unit. The LEA is not the final authority, within legal limits, in determining the amount of money to be received; the money is raised by taxes or other means that are not earmarked for school purposes. This classification could include revenue from townships, municipalities, parishes, etc.

3. 1300 Tuition―revenue from individuals, welfare agencies, private sources and other LEA's for education provided by the LEA.

a. 1310* Tuition from Individuals―amounts paid by students to attend classes. It is irrelevant whether the students reside inside or outside the parish. This revenue is normally a General Fund revenue.

b. 1311 Tuition from Individuals Excluding Summer School—amounts paid by students to attend classes other than Summer School. It is irrelevant whether the students reside inside or outside the parish.

c. 1312 Tuition from Individuals for Summer School—amounts paid by students to attend summer school classes. It is irrelevant whether the students reside inside or outside the parish.

d. 1320* Tuition from Other LEA's within the State―amounts paid by public school systems within the state of Louisiana for educational services rendered to students from that school system. This revenue is normally a General Fund revenue.

e. 1321* Tuition from Other LEA’s outside the State—amounts paid by public school systems outside the State of Louisiana for educational services rendered to students from that state.

f. 1330* Tuition from Other Government Sources within the State—amounts paid by other government sources within the state of Louisiana for educational services rendered.

g. 1331* Tuition from Other Government Sources Outside the State—amounts paid by other government sources outside the state of Louisiana for educational services rendered.

h. 1390* Tuition from Other Private Sources (Other than Individual)―amounts paid by persons other than individuals and other local education agencies for tuition.

4. 1400 Transportation Fees―revenue from individuals, welfare agencies, private sources, or other LEA's for transporting students to and from school and school activities. Transportation funds received for non-public transportation are to be recorded in 3250 Non-Public Transportation.

a. 1410* Transportation Fees from Individuals―amounts paid by individual persons for transportation services rendered by the school system. This fee is normally a General Fund revenue.

b. 1420* Transportation Fees from Other LEA's or Charter Schools within the State―amounts paid by other local education agencies for transportation services rendered by the school system. This fee is normally a General Fund revenue.

c. 1421* Transportation Fees from Other LEA’s outside the State—amounts paid by public school systems outside the State of Louisiana for transportation services rendered to students from that state.

d. 1430* Transportation Fees from Other Government Sources within the State—amounts paid by other government sources within the state of Louisiana for transportation services rendered.

e. 1431* Transportation Fees from Other Government Sources outside the State—amounts paid by other government sources outside the state of Louisiana for transportation services rendered.

f. 1440* Transportation Fees from Other Private Sources (Other than Individuals)―amounts paid by persons other than individuals and other local education agencies for transportation services rendered by the school system.

5. 1500* Earnings on Investments―revenue from short-term and long-term investments. The revenue is credited to the fund that has provided the monies for the investments.

a. 1510 Interest on Investments―interest revenue on investments in United States treasury and agency obligations, notes, savings accounts, checking accounts, time certificates of deposit, mortgages, or other interest-bearing instruments.

b. 1530 Net Increase in the Fair Value of Investments—gains recognized from the sale of investments or changes in the fair value of investments. Gains represent the excess of sale proceeds (or fair value) over cost or any other basis of the date of sale (or valuation). All recognized investment gains may be accounted for by using this account; however, interest earnings from short-term investments may be credited to account 1510 (for tracking purposes only). For financial reporting purposes, GASB Statement 31 requires that all investment income, including the changes in fair value of investments, be reported as revenue in the operating statement.

c. 1531 Realized Gains (Losses) on Investments—gains or losses recognized from the sale of investments. Gains represent the excess of sale proceeds over cost or any other basis at the date of sale. Losses represent the excess of the cost or any other basis at the date of sale over sales value. For financial reporting purposes, the net of all realized and unrealized investment gains and losses should be reported as a single line in the financial statements; however, this account and the following account may be used for internal tracking purposes.

d. 1532 Unrealized Gains (Losses) on Investments—gains or losses recognized from changes in the value of investments. Gains represent the excess of fair value over cost or any other basis at the date of valuation. Losses represent the excess of the cost or any other basis at the date of valuation over fair value. For financial reporting purposes, the net of all realized and unrealized investment gains and losses should be reported as a single line in the financial statements; however, this account and the previous account may be used for internal tracking purposes.

e. 1540 Earnings on Investment in Real Property―revenue received for renting or leasing, royalties, use charges and other income from real property held for investment purposes.

i. 1541 Earnings from 16th Section Property―amounts charged or received for the use or severance of natural resources from 16th Section properties owned by the school system, including leases under R.S. 30:154. This revenue is normally a General Fund revenue.

ii. 1542 Earnings from Other Real Property―amounts charged or received for the use or severance of natural resources from lands other than 16th Section property owned by the school system, including leases under LRS 30:154. This revenue is normally a General Fund revenue.

6. 1600* Food Services―revenues collected by the School Food Service Department for dispensing food to students, adults, and other agencies. This revenue includes funds for "at cost" meals, paying students, contracted meals, and catering revenues.

a. 1610 Income from Meals―revenues collected by the School Food Service Department for meals served to students, adults, or visitors, contract meals, second meals to students, and "at cost" meals. Sales taxes collected on eligible meal purchases should not be recorded here, but instead be recorded on the balance sheet as sales taxes payable to the parish sales tax collector under object 411, intergovernmental accounts payable.

b. 1620 Income from Extra Meals―revenues collected by the School Food Service Department for extra servings, catering services, special functions, or sales of milk and juice.

7. 1700* District Activities―revenues resulting from co-curricular and extra-curricular activities controlled and administered by the school district. These revenues are not to be comingled with proceeds from student activities. An important distinction is that disbursing monies from the district activity funds requires approval by the school board, whereas disbursing monies from the student activity fund may be subject to approval by the student organization and its sponsor, rather than by the school board.

a. 1710 Admissions―revenue from patrons of a school-sponsored activity, such as a concert or a football game.

b. 1720 Bookstore Sales―revenue from sales by students or student-sponsored bookstores.

c. 1730 Student Organization Membership Dues and Fees―revenue from students for memberships in school clubs or organizations.

d. 1740 Fees―revenue from students for fees such as locker fees, towel fees, and equipment fees. Transportation fees are recorded under the appropriated account in the 1400 series.

e. 1750* Revenue from Enterprise Activities―revenue (gross) from vending machines, school stores, soft drink machines, and so on, not related to the regular food service program. These revenues are normally associated with activities at the campus level that generate incremental local revenues for campus use.

f. 1790 Other Activity Income―other revenue from school or district activities.

8. 1800* Revenue from Community Service Activities—revenues received from providing community service activities operated by the school system. This fee is a revenue to the fund to which expenditures of operation of the activity are charged.

9. 1900 Other Revenues from Local Sources―other revenue from local sources not classified above.

a. 1910* Rentals―fees charged for the use of school facilities or equipment. These fees are normally a General Fund revenue. Rental of property held for income purposes is not included here, but is recorded under account 1540.

b. 1920* Contributions and Donations From Private Sources―revenue associated with contributions and donations made by private organizations for which no repayment or special service to the contributor is expected. These organizations include, but are not limited to, educational foundations, PTA/PTO organizations, campus booster clubs, and private individuals. This code should be used to record on-behalf payments made by private organizations to school district personnel (e.g., stipends paid to teachers or other school district staff). The granting person may require that a special accounting be made of the use of the funds provided, a stipulation that may require the use of a Special Revenue Fund or a Trust Fund.

c. 1930* Gains or losses on the Sale of Capital Assets (Proprietary and Fiduciary Funds)—the amount of revenue over (under) the book value of the capital assets sold. For example, the gain of the sale would be the portion of the selling price received in excess of the depreciated value (book value) of the asset. This account is used in Proprietary and Fiduciary funds only. Revenue account 5300 is used for governmental funds.

i. 1931 Sale of Surplus Items/Capital Assets―amounts received by the LEA for the sale of land, buildings, improvements, furniture or equipment. This revenue is normally revenue to the fund which had originally purchased the capital assets.

ii. 1932 Insurance Proceeds from Losses―amounts received by the LEA from an insurance company to compensate for the fire, theft, or the casualty to capital assets. This revenue is normally revenue to the fund that had originally purchased the items.

d. 1935 Judgments—amounts received as a result of a court order or judgment in favor of the LEA. This revenue is normally a revenue to the fund that expended monies to rectify the claim or paid the associated legal fees relative to the action that gave rise to the favorable judgment.

e. 1940* Textbook Sales and Rentals―revenue received from the sale or rental of textbooks (also includes collections for lost or damaged textbooks).This revenue is normally a General Fund revenue.

f. 1950* Miscellaneous Revenues from Other LEA's―revenues received from other local education agencies other than for tuition and transportation services. These services could include data processing, purchasing, maintenance, cleaning, consulting and guidance. This revenue is normally a General Fund revenue.

g. 1960* Miscellaneous Revenues from Other Local Governments―revenues from services provided to other units of local government. These services could include nonstudent transportation, data-processing, purchasing, maintenance, cleaning, cash management and consulting. This fee is normally a General Fund revenue.

h. 1970 Revenues from Other Departments in the Agency―interfund charges for services rendered by one fund to another fund (i.e., departments within the agency) for services such as printing or data-processing. This account is only used with Internal Service funds. Revenue from private individuals, businesses, and associations for services provided should be coded to 1990 Miscellaneous Local Revenue.

i. 1990* Miscellaneous―revenues from other local sources that are not classified above. This revenue is normally a General Fund revenue.

i. 1991 Medicaid Reimbursement― reimbursement received from the Medicaid program for services rendered to qualifying students under the program. This revenue is normally a General Fund revenue.

ii. 1992 Kid Med―fees or reimbursements received for providing Early Periodic Screening, Diagnosis and Treatment (EPSDT) services to qualifying students. This revenue is normally a General Fund revenue.

iii. 1993 Refund of Prior Year’s Expenditures―expenditures that occurred last year that are refunded this year. If the refund and the expenditure occurred in the current year, reduce this year’s expenditures, as prescribed by GAAP. (E-rate should be netted against the expenditure if it was received in the same fiscal year; if it was received in a subsequent fiscal year, it should be coded here.)

iv. 1994 Local Revenue Transfers from Another LEA—local revenue transferred from the district of prior jurisdiction. This is typically used to report revenue transferred from an LEA to the Recovery School District or a Type 5 Charter School as required by the Minimum Foundation Program (MFP). Also included Type 2 Charter Schools for which the school district provides the local share contribution. (Type 2 Charters approved on or after July 1, 2008.) This is a general fund revenue.

v. 1999* 0ther Miscellaneous Revenues―revenues from local sources not classified above.

C. 3000* Revenue from State Sources

1. 3100 Unrestricted Grants-In-Aid―revenue recorded as grants by the LEA from state funds, which can be used for any legal purpose desired by the LEA without restriction. Separate accounts may be maintained for general grants-in-aid that are not related to specific revenue sources of the state and for those assigned to specific sources of revenue, as appropriate.

a. 3110 State Public School Fund―monies distributed to Louisiana public school systems under the Minimum Foundation Program (MFP). This revenue is a General Fund revenue.

b. 3115 State Public School Fund - Food Services―monies transferred from the Minimum Foundation Program (MFP) for food services operations. The Federal Government requires a match of state funds for the school lunch program. This revenue is an Other Special Funds revenue.

c. 3120 16th Section Land Fund Interest―interest paid by the state to certain school systems due to the erroneous sale of 16th Section lands during the nineteenth century. The rate of interest is fixed at 4 percent per annum per LRS 41:641.

d. 3190 Other Unrestricted Revenues―other funds distributed by the state to the school systems; these funds are not dedicated, or required to be used for specific purposes. This revenue may be General Fund or Special Revenue Fund revenue.

2. 3200 Restricted Grants-in-Aid―revenue recorded as grants by the LEA from state funds; these funds must be used for a categorical or specific purpose. If such money is not completely used by the LEA, it must be returned, usually, to the State.

a. 3210 Special Education―amounts granted by the State; they are required to be used solely for special education purposes. This revenue may be General Fund or Special Revenue Fund revenue.

b. 3220 Education Support Fund―amounts granted under the 8(g) Mineral Trust Fund by the Board of Elementary and Secondary Education (B.E.S.E.) to be used for specific purposes stated in the grant application. This revenue may be General Fund or Special Revenue Fund revenue.

c. 3223 Sixteenth Section Land Funds (withdrawals)―revenue derived from Sixteenth Section indemnity lands. This revenue is held in trust by the Louisiana Department of Treasury for all school districts involved.

d. 3225 Adult Education―amounts granted by the State under R.S. 17:14; it is required that the revenue be used solely for adult education purposes. This revenue may be General Fund or Special Revenue Fund revenue.

e. 3230 PIP―funds granted by the State to school systems for paying Professional Improvement Program (PIP) salaries to qualifying teachers in the systems. This revenue is normally General Fund revenue.

f. 3240 LA-4―funds granted by the State that are required to be used to provide high quality early childhood educational experienced to four-year-old children who are considered to be “at risk” of achieving later academic success. This revenue may be General Fund of Special Revenue Fund revenue.

g. 3250 Non-Public Transportation―amounts granted by the state for which payment is made to the LEA upon receipt of an agreement between the LEA and the non-public school system to provide transportation of non-public students to non-public schools by the use of the LEA's transportation system. This revenue is normally a General Fund revenue.

h. 3255 Non-Public Textbook―amounts granted by the state to reimburse LEA's for purchases of textbooks on behalf of non-public schools. This revenue is normally a General Fund revenue.

i. 3290 Other Restricted Revenues―other restricted revenues received from the state, other than those described above; these funds must be used for a categorical or specific purpose.

3. 3800 Revenue in Lieu of Taxes―commitments or payments made out of general revenues by a state to the LEA in lieu of taxes it would have had to pay had its property or other tax base been subject to the taxation by the LEA on the same basis as privately owned property. It would include payment made for privately owned property that is not subject to taxation on the same basis as other privately owned property due to action by the State.

a. 3810 Revenue Sharing: Constitutional Tax—funds appropriated annually by the State Legislature to fulfill its constitutional obligation to compensate local school systems partially for tax revenue lost due to homestead exemptions on the constitutional Ad Valorem tax. This revenue is normally General Fund revenue.

b. 3815 Revenue Sharing: Other Taxes―funds appropriated annually by the State Legislature to fulfill its constitutional obligation to compensate local school systems partially for tax revenue lost due to homestead exemptions on Ad Valorem taxes other than the constitutional Ad Valorem tax. This revenue is normally revenue to the fund associated with the particular Ad Valorem tax.

c. 3820 Revenue Sharing: Excess Portion―a distribution made by the Tax Collector to qualifying taxing authorities with remaining state revenue-sharing funds after all other required distributions have been made. This revenue is normally General Fund revenue.

d. 3890 Other Revenue in Lieu of Taxes―other commitments or payments made by the state in lieu of taxes.

4. 3900* Revenue for/on Behalf of LEA―commitments or payments made by a state for the benefit of the LEA, or contributions of equipment or supplies. Such revenue includes the payment to a pension fund by the state on behalf of an LEA employee for services rendered to the LEA and a contribution of capital assets by a State unit to the LEA.

a. 3910 Employer's Contribution to Teachers Retirement―direct payments made by the state to the Teachers Retirement System for persons receiving PIP salaries. It is recorded by debiting retirement expenditures and crediting this account. This revenue is a General Fund Revenue.

b. 3990 Other Revenue for/on Behalf of the LEA―other commitments or payments made by the state for the benefit of the LEA.

D. 4000 Revenue from Federal Sources

1. 4100* Unrestricted Grants-in-Aid Direct from the Federal Government―revenues direct from the Federal Government as grants to the LEA; this revenue can be used for any legal purpose desired by the LEA, without restriction.

a. 4110 Impact Aid Fund―amounts paid directly by the Federal Government to the LEA to supplement the education of children from families stationed at military bases who attend the LEA's public schools under P. L. 81-874. This revenue is normally a General Fund Revenue.

b. 4190 Other Unrestricted Grants―Direct―other revenues direct from the Federal Government other than those programs described above.

2. 4200* Unrestricted Grants-in-Aid from the Federal Government Through the state—revenues from the Federal Government through the state as grants that can be used for any legal purpose desired by the LEA, without restriction.

a. 4210 Flood Control―amounts received from the Federal Government and distributed by the state to the LEA for flood control.

b. 4290 Other Unrestricted Grants through state―other revenues received from the Federal Government through the state other than those classified above.

3. 4300* Restricted Grant-in-Aid Direct from the Federal Government―revenue direct from the Federal Government as grants to the LEA; the revenue may be used for a categorical or specific purpose. If such money is not completely used by the LEA, it usually is returned to the governmental unit.

a. 4310 Federally Affected Areas―Capital Outlay (P. L. 81-815)―amounts paid directly by the Federal Government to the LEA for purchase of capital assets under provisions of P. L. 81-815. This revenue is normally a Special Revenue Fund revenue, since an accounting must be made to demonstrate appropriate use of the proceeds received.

b. 4330 JROTC―amount paid directly to the LEA for operation of a Junior Reserve Officer Training Corps (JROTC) program at schools in the district. This is revenue to the fund that pays the expenditures of the JROTC program.

c. 4340 Headstart Program―amount paid directly to the LEA for operation of the Headstart program in the district. This is revenue to the fund that pays the expenditures of the Headstart program.

d. 4390 Other Restricted Grants―direct funds received from the Federal Government other than those shown above.

4. 4500* Restricted Grants-in-Aid from the Federal Government through the state―revenues from the Federal Government through the state as grants to the LEA; this revenue must be used for a categorical or specific purpose.

a. 4510 Career and Technical Education―federal funds granted to the local education agency and administered by the state under the Carl D. Perkins Vocational Act Education Program. These monies are reimbursement type grants.

b. 4515 School Food Service―all federal funds administered by the state and granted to the School Food Service Department for subsidies for all student meals in the National School Lunch and School Breakfast Programs, Summer Food Service Program, Child and Adult Care Food Program, and the Nutrition, Education, and Training Program. This revenue also includes funds from the Cash in Lieu of Commodities Program. The value of USDA commodities received should be recorded in 4220 Value of USDA Commodities.

c. 4520 Adult Basic Education―all federal funds administered by the state and granted to the LEA for purposes of providing Adult Basic Education (ABE).

d. 4530 Special Education―all federal funds administered by the state and granted to the LEA for students identified as being mentally or physically disabled.

i. 4531 IDEA, Part B―federal funds administered by the state and granted to the LEA to provide special education and related services to children ages 3 to 21 years old with disabilities in accordance with the Individuals with Disabilities Education Act (IDEA). This revenue is generally a Special Revenue Fund revenue.

ii. 4532 IDEA, Preschool—federal funds administered by the state and granted to the LEA to provide special education and related services to preschool children ages 3 to 5 years old with disabilities in accordance with the Individuals with Disabilities Education Act (IDEA). This revenue is generally a Special Revenue Fund revenue.

iii. 4534 IDEA, Part C―Infant/Toddler—federal funds administered by the state and granted to the LEA to serve infants and toddlers through age 2 with developmental delays or who have diagnosed physical or mental conditions with high probabilities of resulting in developmental delays under the Individuals with Disabilities Education Act (IDEA). This revenue is generally a Special Revenue Fund revenue.

iv. 4535 Other Special Education Programs―all other federally funded program grants administered by the State and granted to the LEA for special education purposes, other than those described above. This revenue is generally a Special Revenue Fund revenue.

e. 4540 No Child Left Behind (NCLB)―federal funds administered by the State and granted to the LEA for programs for economically and educationally deprived school children.

i. 4541 Title I Grants to Local Educational Agencies―federal funds administered by the state to schools with high numbers or percentages of economically and educationally deprived children to help ensure that all children meet challenging state academic content and student academic achievement standards; the funds supplement rather than supplant activities that are state or locally mandated. This revenue is normally a Special Revenue Fund revenue.

ii. 4542 Title I, Part C, Migrant Education Basic State Grant Program―federal funds administered by the State to provide programs to meet the special education needs of children of migratory agricultural workers and migratory fishers, needs that have resulted from their migratory lifestyles or history. This revenue is normally a Special Revenue Fund revenue.

iii. 4544 Title IV, Part A – Safe and Drug Free Schools and Communities State Grants―federal funds administered by the state to support programs that prevent violence in and around schools; that prevent the illegal use of alcohol, tobacco, and other drugs; that involve parents and communities; and that are coordinated with related federal, state, school and community efforts and resources to foster a safe and drug-free learning environment that supports student academic achievement. This revenue is normally a Special Revenue Fund revenue.

iv. 4545 Title II, Part A―improving Teacher Quality State Grants―Federal funds administered by the state increase academic achievement by improving teacher and principal quality. This revenue is normally a Special Revenue Fund revenue.

v. 4547 Title III, Part A―English Language Acquisition Grant―Federal funds administered by the state to help ensure that children, who are limited English proficient, develop high levels of academic attainment in English. This revenue is normally a Special Revenue Fund revenue.

vi. 4548 Title IV, Part B―Century Community Learning Centers―federal funds administered by the state to provide opportunities for academic enrichment to help students in grades K through 12, particularly students who attend low-performing schools, to meet state and local student academic achievement standard. This revenue is normally a Special Revenue Fund revenue.

vii. 4549 Title VI, Part B―Rural Education Achievement Program (REAP)―federal funds administered by the state to assist small, high-poverty rural school districts meet the mandates of No Child Left Behind. This revenue is normally a special revenue fund revenue.

f. 4550 Title I, Part A―School Improvement 1003(a) and 1003(g)―Federal funds administered by the state to address the needs of schools in improvement, corrective action, and restructuring, in order to improve student achievement. This revenue is normally a Special Revenue Fund revenue.

i. 4551 Title II, Part D―Federal funds administered by the state to improve student achievement through the use of technology in elementary and secondary schools by helping all students become technologically literate by the end of the eighth grade and, through the integration of technology with both teacher training and curriculum development, establishing research-based instructional methods that can be widely implemented. This revenue is normally a Special Revenue Fund revenue.

ii. 4559 Other NCLB Programs—all other federally funded program grants administered by the State and granted to the LEA under No Child Left Behind, other than those described above. This revenue is normally a Special Revenue Fund revenue.

g. 4560 Job Training Partnership Act (JTPA)―federal funds administered by the state under the Job Training Partnership Act Program. This revenue is generally a Special Revenue Fund revenue.

h. 4570 Temporary Assistance for Needy Families (TANF)—federal funds administered by the State to assist needy families with children so that children can be cared for in their own homes; to reduce dependency by promoting job preparation, work, and marriage; to reduce and prevent out-of-wedlock pregnancies; and to encourage the formation and maintenance of two-parent families.

i. 4580 FEMA Disaster Relief―federal funds administered by the state to provide financial assistance to an LEA for repairs and/or rebuilding necessary after a natural disaster.

j. 4590 Other Restricted Grants through State―federal funds administered by the state other than those shown above.

5. 4800 Revenue in Lieu of Taxes―commitments or payments made out of general revenues by the federal government to the LEA in lieu of taxes it would have had to pay had its property or other tax base been subject to taxation by the LEA on the same basis as privately owned property or other tax base. Such revenue would include payment made for privately owned property that is not subject to taxation on the same basis as other privately owned property because of action by the federal governmental unit.

a. 4810 Loss of Taxes Because of Federal Housing Projects―federal payments in lieu of taxes made directly to the LEA because of the existence of a federally-funded housing project in the district, the location of which causes a loss of Ad Valorem tax revenue. This revenue is normally pro-rated to the funds that record the affected Ad Valorem tax revenues.

b. 4820 Sale of Timber, etc., on Federal Forest Reserves―federal payments in lieu of taxes made directly to the LEA because of the existence of a federal forest reserve in the district and for which the federal government has agreed to share a portion of the revenues derived from the sale of timber or other products contained thereon. This revenue is normally a General Fund Revenue.

c. 4890 Other Revenue in Lieu of Taxes―other revenue in lieu of taxes made directly to the LEA, other than those described above.

6. 4900 Revenue for/on Behalf of the LEA―commitments or payments made by the federal government for the benefit of the LEA, or contributions of equipment or supplies. Such revenue includes a contribution of capital assets by a federal governmental unit to the LEA and foods donated by the federal government to the LEA. Separate accounts should be maintained to identify the specific nature of the revenue item.

a. 4910 Nonfood Assistance―federal assistance received in terms of non–cash and non-food type items granted directly to the LEA. This revenue is recorded by debiting the appropriate expenditure account that would have been charged had the LEA purchased the particular item and by crediting this account.

b. 4920 Value of USDA Commodities―federal assistance received by the School Food Service Department in terms of the stated value of United States Department of Agriculture commodities. This revenue is recorded by debiting the appropriate food account and by crediting this account.

c. 4990 Other Revenues for/on Behalf of the LEA―other commitments or payments made by the federal government for the benefit of the LEA or contributions of equipment or supplies, other than those described above.

E. 5000* Other Sources of Funds

1. 5100 Issuance of Bonds―the proceeds from the sale of bonds.

a. 5110* Bond Principal―used to record the face amount of bonds sold. This revenue is normally accounted for in the fund that will expend the proceeds from the debt issuance (e.g., Capital Projects Funds).

b. 5120 Accrued Interest and Premium on Bonds Sold―amounts received for accrued interest from the sale of bonds and/or that portion of the sales price of bonds in excess of their par value. This revenue is normally credited to the fund that is responsible for payment of the principal and interest on the debt and is recorded at the time of the sale.

2. 5200 Fund Transfers In―used to classify operating transfers from other funds of the district. These funds will not have to be replaced.

a. 5210 Transfer of Indirect Costs―amounts of indirect costs transferred from federal grants, usually to the General Fund.

b. 5220 Operating Transfers In―interfund transfers made by the LEA from one fund to another that does not carry a corresponding obligation on the receiving fund to repay the amount to the paying fund. This account is credited by the receiving fund, while the paying fund debits Operating Transfers Out in the Other Uses of Funds Section.

3. 5300 Proceeds from the Disposal of Real or Personal Property―proceeds from the disposal of school property or compensation for the loss of real or personal property. Any gain or loss on the disposal of property for proprietary or fiduciary funds is recorded in account 1930.

4. 5400 Loans Proceeds―proceeds from loans greater than 12 months. Usually reported in the fund in which expenditures of proceeds are made.

5. 5500 Capital Lease Proceeds―proceeds from capital leases

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:6 (A) (10).

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 26:464 (March 2000), amended LR 36:1509 (July 2010), LR 37:1382 (May 2011).

Chapter 9. Classification of Expenditures and Other Uses of Funds

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