Part LXXXIII. Bulletin 111―The Louisiana School, District, and State Accountability System 1




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4. A 99 percent confidence interval shall be used when evaluating whether subgroups within a grade-cluster within a district have attained the Annual Measurable Objective (AMO).

5. A confidence interval is a statistic that creates a range of scores. Subgroups with a 95 percent participation rate that attain a percent proficient score within or above the confidence interval range for the AMO shall be considered as having passed the subgroup component. Confidence interval ranges are affected by subgroup size. Smaller subgroups will have a wider range and larger subgroups will have a narrower range.

D. Safe Harbor

1. Subgroups that do not pass the AMO status test by attaining a percent proficient score within or above the confidence interval range shall be evaluated for safe harbor.

2. Safe harbor is attained if:

a. the subgroup makes a 10 percent reduction in its non-proficiency rate from the previous year:

i. a 99 percent confidence interval is applied to this reduction check; and

b. the subgroup:

i. achieves a 90 percent non-dropout rate (9-12) or attendance rate (K-5, 6-8) (any LEA without a 12th grade shall use attendance rate). (A 99 percent confidence interval is applied to the 90 percent attendance rate and 90 percent non-dropout rate check); or

ii. makes at least 0.1 percent improvement in non-dropout rate (9-12) or attendance rate (K-5, 6-8) from the previous year (any LEA without a 12th grade shall use attendance rate).

3. The non-dropout rate shall be evaluated for students in grade 9 and above.

4. Subgroups passing the participation rate test and achieving safe harbor shall be considered as having passed the subgroup component.

E. Failing the Subgroup Component

1. A district shall fail the subgroup component if ANY subgroup within that ANY grade-cluster in the district fails the participation rate test, the ELA or math AMO status test and the safe harbor test.

2. A grade-cluster district in which all subgroups have passed the subgroup component must also have the grade-cluster district pass the additional academic indicator:

a. achieved a 90 percent non-dropout rate (9-12) or attendance rate (K-5, 6-8) (any LEA without a 12th grade shall use attendance rate). (A 99 percent confidence interval is applied to the 90 percent non-dropout or attendance rate check.); or

b. made at least 0.1 percent improvement in non-dropout rate (9-12) or attendance rate (K-5, 6-8) from two years prior to the previous year (any LEA without a 12th grade shall use attendance rate).

NOTE: If a grade-cluster district in which all subgroups have passed the subgroup component does not pass the additional academic indicator, it shall not pass the subgroup component.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 30:1447 (July 2004), amended LR 30:2446 (November 2004), LR 31:424 (February 2005), LR 31:633 (March 2005), LR 31:913 (April 2005), LR 32:1029 (June 2006), amended LR 33:635 (April 2007), LR 34:429 (March 2008), LR 34:868 (May 2008), LR 36:1994 (September 2010), LR 40:2509 (December 2014).

§4311. District Letter Grades

A. The LDE shall report district scores and labels on every school district. In 2013-2014 and 2014-2015, letter grades shall be assigned pursuant to §303 of this bulletin. Thereafter, districts shall be assigned a district letter grade using their district performance score.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 37:2120 (July 2011), amended LR 38:3116 (December 2012), LR 40:761 (April 2014).

§4315. Progress Report

A. The Louisiana Department of Education shall publish a district accountability report. The report shall contain the labels for the DPS. The report shall also contain the percent poverty, poverty ranking, and percentage of students enrolled in public education for the district, as well as data from the subgroup component.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 29:2757 (December 2003), amended LR 30:1449 (July 2004), LR 33:635 (April 2007), LR 38:3116 (December 2012).

§4317. District Accountability Data Corrections

A. Since data used for district accountability results are derived from school-level data, district accountability data corrections should be handled during the school accountability appeals period.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 30:2446 (November 2004), LR 40:1318 (July 2014).

Chapter 45. Disaster Considerations for School and District Accountability

§4501. Potential Impact of Disasters on Accountability

A. Special consideration shall be given to schools and districts significantly impacted by disasters when accountability decisions are made. The consideration shall include but not be limited to:

1. closure of schools and districts for extended periods of time;

2. transfer of significant numbers of students from affected schools and districts;

3. enrollment of significant numbers of displaced students into receiving schools and districts;

4. emigration of displaced students to other states;

5. multiple transfers of displaced students as they move from shelters and temporary housing to more permanent situations;

6. the transfer of displaced students as they return to their home schools and districts.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 32:1412 (August 2006).

§4503. One Year Waiver for "Severe Impact" Schools and Districts

A. Schools that meet either of two conditions associated with disasters shall be labeled "severe impact" schools and shall receive a one year waiver of accountability decisions based on the schools' school performance scores. The one year waiver is limited to the year in which the disaster occurred. The conditions are:

1. the school was closed, due to a disaster, for 18 or more consecutive school days during a given academic year; or

2. the school either gained or lost 25 percent or more of its testing population due to a disaster.

a. This 25 percent gain or loss is calculated by dividing a school's prior year October 1 enrollment of students in grades 3-11 into its current year October 1 enrollment of 3-11 students exited using "disaster" codes or entered using "disaster" codes (see §4507).

B. Schools that do not meet the severe impact criteria shall be labeled "limited impact" schools.

C. Severe impact schools that receive the one year "disaster" waiver shall not have school performance scores, growth labels, or letter grades published for the year of the waiver. Assessment results will be provided to the districts for planning purposes.

D. The year following the waivers, the waived schools shall be considered new schools and shall enter accountability according to the policy in Chapter 33.

E. Districts shall be considered "Severe Impact" districts and receive a one year waiver from accountability labels and decisions if:

1. they are closed for 18 consecutive school days; or

2. they gain or lose 25 percent of their testing population before October 1; or

3. they have 25 percent or more of their schools granted a one year waiver or classified as new schools due to a disaster.

F. Districts receiving a one year waiver shall not have district performance scores, or letter grades published for the year of the waiver.

G. Districts may elect to have severe impact schools:

1. remain fully in accountability and receive scores and labels as limited impact schools (see §4507 and §4509); or

2. receive scores and letter grades as limited impact schools, but schools:

a. will not enter or advance in school improvement or academic assistance as a result of accountability labels based on data collected during the year of the disaster; but

b. schools can exit school improvement or academic assistance as a result of accountability labels based on data collected during the year of the disaster.

H. Districts must provide justification to the LDE and receive LDE approval if they elect to:

1. have some of their severe impact schools receive the one year waiver and subsequent new school status, while;

2. they elect for other severe impact schools to follow one of the choices in Paragraphs G.1 and 2 above.

I. Districts may request of the LDE that limited impact schools be relabeled severe impact schools if special circumstances exist at the schools. The LDE may grant the request if adequate justification is provided by the district. Requests that attempt to circumvent accountability for schools previously identified as being in school improvement shall be denied.

J. Districts that elect for their schools the provisions in Subsections H and/or I above, must submit in writing, by April 15 of the academic year in which the disaster occurred, any such requests and any justification supporting the requests.

K. Louisiana Department of Education staff will, after conferring with district personnel, notify in writing by the last "business day" in May, the districts of its decisions concerning requests for the provisions in Subsections H and/or I above.

L. Districts must notify the LDE no later than the last "business day" in May of their final decisions regarding severely impacted schools and the choices in Subsection G (above).

M. Situations not considered by this policy but that substantially impact a school's accountability results may be addressed by the school district during the established appeal/waiver period following the official fall release of accountability results.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 32:1412 (August 2006), amended LR 33:636 (April 2007), LR 36:1994 (September 2010), LR 37:2120 (July 2011).

§4507. Identifying Displaced Students

A. Beginning in fall 2005, the Louisiana Department of Education (LDE) will provide specific entry and exit codes and detailed instruction on the use of those codes to address significant and specific disaster situations.

B. The Louisiana Department of Education must determine what specific disasters and impacted districts to which these codes will be applied and any time limitations.

C. Districts are required to use the "disaster codes" as instructed by the LDE if consideration related to accountability is to be granted the schools and districts.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 32:1413 (August 2006).

§4509. Assessment Index Calculations with Displaced Students for Limited Impact Schools

A. When student mobility occurs prior to October 1 of a given academic year as a result of a disaster, the data collected during that academic year for calculating the assessment index (for use in the SPS) shall be evaluated in two ways:

1. as described in Chapters 3 and 4;

2. as described in Chapters 3 and 4, but excluding the assessment results of any student who entered the school using a "disaster" entry code during that academic year. The assessment index calculated when excluding the displaced students is called the alternate assessment index.

B. Letter grades shall be assigned and SPS reported using the lower of the two assessment indices, except:

1. when using the higher of the two prevents a school from being labeled academically unacceptable, the higher assessment index shall be used.

C. The lower of the two assessment indices shall be used the following academic year in the SPS for reporting and assigning letter grades, except:

1. when using the higher of the two prevents a school from being labeled academically unacceptable, the higher assessment index shall be used.

D. If large numbers of displaced students impact a school's performance due to intra-district transfers, the district may appeal during the established appeal/waiver period following the official fall release of accountability results.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 32:1413 (August 2006), amended LR 37:2120 (July 2011), LR 38:3116 (December 2012).

§4511. Graduation Index Calculations for Limited Impact Schools

A. Displaced students entering grades 9-12 at a limited impact school using a "disaster" entry code shall not enter the graduation cohort in that academic year.

B. If such a student is included in a school's Oct. 1 count of the following academic year, the student shall enter the graduation cohort as described in Chapter 6.

C. When student mobility is a result of a disaster, students exiting grades 9-12 using a "disaster" exit code shall not be considered dropouts (refer to §611).

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 32:1413 (August 2006).

§4517. District Performance Score Calculations with Displaced Students

A. The District Performance Scores will be calculated using the same indices as School Performance Scores with displaced students excluded.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 32:1414 (August 2006), amended LR 33:636 (April 2007).

§4527. Disaster Considerations for the School and District Subgroup Component

A.1. Schools and districts shall receive a one year exclusion from the Subgroup Component in accountability if they:

a. reside within the boundaries of parishes declared natural disaster areas by the President of the United States; and

b. were closed due to the declared disaster for 18 consecutive school days.

2. Any school eligible for this exclusion that does pass the Subgroup Component shall be considered as passing the Subgroup Component.

B. For the subgroup component and for all schools not excluded in Subsection A (above), displaced students shall comprise a separate subgroup and be excluded from all other subgroups.

1. The displaced students subgroup shall be evaluated for participation, and any school or district that did not test at least 95.0 percent of these students in ELA and math will fail the subgroup component.

2. The displaced students subgroup test results shall be reported on all appropriate subgroup component reports; but:

a. schools will not be classified as failing the subgroup component as a result of the academic performance of the displaced students subgroup.

3. Due to the one year lag in attendance and dropout/graduation data, and as required by the U.S. Department of Education, the displaced students subgroup attendance and dropout/graduation data shall be used in the appropriate subgroups, not as displaced students. District should make extra effort during the clean-up period to verify that any exit and attendance data is accurate.

4. All students in the displaced students subgroup that did not score proficient in ELA and/or math at the spring test administration must receive remediation in the following academic year.

5. The displaced students shall not be considered a separate subgroup the following academic year.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 32:1414 (August 2006), amended LR 32:2035 (November 2006), LR 33:254 (February 2007), LR 38:3117 (December 2012).

Chapter 49. School District Academically in Crisis

§4901. Definition of Academically in Crisis

A. A school district shall be labeled Academically in Crisis when:

1. more than 30 schools in the district are academically unacceptable; or

2. more than 50 percent of the district's enrollment attends academically unacceptable schools.

B. The state superintendent shall notify the BESE, the local superintendent, and the president of the local school board when a district is determined to be Academically in Crisis.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 32:543 (April 2006).

§4907. The Financial Audit and Contracting an Independent CPA

A. The district school board of a district Academically in Crisis shall select and contract an independent, licensed, certified public accountant from a list of at least three such accountants submitted to the board by the superintendent to conduct an audit of the finances and the financial policies and practices of the school district.

1. The district school board shall make its selection within 10 working days of receipt of the superintendent's list.

2. If the selection is not made within 10 days, the district superintendent shall refer the matter to the legislative auditor who shall select the independent, licensed, certified public accountant to complete the required audit.

3. The audit shall be conducted using generally accepted governmental auditing standards and the Louisiana Governmental Audit Guide.

4. The engagement agreement describing the scope of the audit shall be submitted to legislative auditor for his review and comment to the district school board prior to the execution of the agreement.

B. The audit report shall be submitted to the district school board, the district superintendent, and the legislative auditor.

C. If the audit results in audit findings, the district superintendent shall address each audit finding and report to the legislative auditor on the corrections made.

D. The legislative auditor may take any of the following steps:

1. conduct an independent audit of the district school board;

2. investigate the response of the superintendent to the audit;

3. require the selection of a different auditor as described in Paragraph 1 above and have the new auditor direct the changes in the district's financial practices necessary to address each audit finding.

E. Expenses incurred by the legislative auditor shall be reimbursed by the district school system.

F. If the audit reveals irregularities, they may be reported to:

1. the district attorney with jurisdiction in the parish in which the school district resides; or

2. the appropriate US attorney when the irregularities may be a violation of federal law.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 32:545 (April 2006).

§4911. Exiting the Status of a District Academically in Crisis

A. A school district Academically in Crisis shall remain so until:

1. fewer than 30 schools within the district are academically unacceptable;

2. fewer than 50 percent of the district's students are enrolled in Academically Unacceptable schools; and

3. all audit findings are addressed.

AUTHORITY NOTE: Promulgated in accordance with R.S. 17:10.1.

HISTORICAL NOTE: Promulgated by the Board of Elementary and Secondary Education, LR 32:545 (April 2006).







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