1. Place UL Template.dot in the same folder as other Word templates such as the normal.dot template.
2. Open Microsoft Word.
3. From the File Menu select New. Click on the General tab and select the UL Template.dot template. Under the option Create New, select Document and click OK. This will create a new document based on the UL template. If you have an older version of Word, you may need to use the help function for alternate instructions.
4. To edit an existing document, select all of the text and copy and paste it into the new Word document created in step 3, which contains the UL Word styles.
Information on the Word Styles:
This template is to be used to draft the body of a standard. It does not contain Word styles for the cover page, transmittal page, title page, preface and forewords for the applicable Standards Development Organizations (SDOs).
The UL Template has a toolbar, which contains styles for the more commonly used elements. Whichever line the cursor is on when the style button is pressed, is the line that is going to be reformatted. Therefore, the Enter key should be pressed before implementing a new style.
1. The Section Title style is to be used for the title of the standard or for section titles such as “INTRODUCTION,” “MARKINGS,” etc.
2. Under the Headings menu, there are choices for Heading 1, Heading 2, etc. These styles are to be used for numbered clauses and sub-clauses. The clause and sub-clause numbers are automatically generated when these styles are used. The clause titles will appear in bold type. The first level of sub-clauses will also have titles appear in bold type.
3. There are similar options under the Paragraphs menu. There are choices for unnumbered paragraphs as well as numbered paragraphs. Depending on where the numbered paragraph is to be placed, Paragraph Number 1, Paragraph Number 2 or Paragraph Number 3 should be selected. These styles automatically generate paragraph numbers. A paragraph following a Heading 1 should use the Paragraph Number 1 style. A paragraph following a Heading 2 should use the Paragraph Number 2 style, etc.
4. The Term style is to be used whenever a glossary item appears in the standard. This style puts text in small capital letters. To use this style, highlight the glossary item and select the Term button.
5. There are a number of different styles available under the Lists menu.
The List Number style indents the item by 0.5 inch and generates an “a),” “b),” etc. in front of the text.
The List Number 2 style is to be used when a nested list is needed after the List Number style is selected. This style indents the item by 1 inch and generates “1),” “2),” etc. in front of the text.
The List Number 3 style is to be used when a nested list is needed after the List Number 2 style is selected. This style generates “i),” “ii),” etc. in front of the text and indents the text by 1.5 inches.
The List Bullet style indents the item by 0.5 inch and generates an En Dash in front of the text.
The List Bullet 2 style is to be used when a nested list is needed after the List Bullet style is selected. This style indents the item by 1 inch and generates an “a),” “b),” etc. in front of the text.
The List Unnumbered style indents the text by 0.5 inch. No additional text is generated with this style, but additional symbols or list item identifiers can be added.
6. The National Difference style indents text and puts it in bold type. This style should be used for national differences that are embedded in the text of the standard.
7. The Note style indents the text and puts it in bold type with a 10 pt. font size. Notes are usually preceded by the word “Note.”
8. The Annex menu contains a style for the Annex title and styles for Annex headings. The Annex Title style generates the text “Annex A,” “Annex B,” etc. and starts each annex on its own page. The Annex Heading styles should be used for all clauses and sub-clauses within the annex. The clause and sub-clause numbers will be automatically generated.
9. The Normal Style may be used as an alternate to the Paragraph – Unnumbered style. They contain the same formatting properties.
10. The Table Title and Figure Title styles put text in bold type and center aligns it. The Table menu can be used to create tables. Figures can be pasted or pulled into Word.
11. There are a number of additional styles, which are not individually listed on the toolbar but are contained in the Style box on the formatting toolbar (see below). This includes styles for advisory notes, equations, equation variables, strikeout, underline, subscript, superscript and effective date notes.
12. When the Advisory Notes style is used, the text is italicized and the words “Advisory Note:” are generated.
13. The Equation style puts text in bold type and center aligns it.
14. The Equation Variables style italicizes text.
15. If effective date notes are to appear in the body of the standard, the Effective Date Note style should be used. This style center aligns text and changes the font size to 8pt.
16. The Strikeout, Underline, Subscript, and Superscript styles are self-explanatory.