Instructions for the pi 1563 Workbook and Pupil Count Report




Yüklə 41.15 Kb.
tarix16.04.2016
ölçüsü41.15 Kb.
Instructions for the PI 1563 Workbook and Pupil Count Report
Revised 09/13
To assist Districts in accurately completing the PI 1563 Pupil Count Report, the School Finance Services team has developed a PI 1563 workbook. Districts are encouraged to complete the workbook prior to entering pupil count data into the internet-based reporting program.


  1. General Count Instructions

Both the workbook and the pupil count report involve a series of steps in which you:




  1. Perform a physical head count as of the count date. Identify all students receiving services, regardless of residency and state aid eligibility, by those who are present and those who are absent, but considered enrolled, on the count date. If any pupils are absent but considered enrolled on the count date, they can still be counted if they have been present for instruction at least one day during the school year prior to the count date, at least one day during the school year after the count date, and have remained a resident during the time of absence. Students reported in the "absent" column must have returned to school in order to be included in the PI 1563 Pupil Count Report. If the student returns after the initial submission of the report, the report should be amended to include the student in the pupil count.

The headcount recognizes students who are provided services in your buildings or programs and includes homebound students, jointly enrolled CCDEB students, state tuition claim students, incarcerated students located in a jail within your district, part-time open enrollment students, homeless students under the McKinney-Vento Act, and foreign exchange students by definition. Do not identify students actively participating in the Youth Challenge Academy Program on this page.




  1. Reduce the head count by identifying non-resident students who are served in the district, but not counted for state aid purposes.




  1. Reduce the head count by identifying resident students who are served in the district, but not counted as full time students for state aid purposes.




  1. Increase the head count by identifying resident students who are receiving educational services from other districts or programs and for which your district is paying the cost of full-time tuition.




  1. Identify additional information regarding the 4 year old students reported on the various workbook tabs.




  1. Complete FTE adjustment tables for private school and home-based part-time attendance pupils or blended kindergarten programs. *NOTE: New provisions regarding the counting of home-based pupils, depending on whether the pupils are residents or non-residents of the district. The guidelines reflect changes to state law as affected by 2013 Wisconsin Act 20 (2013-15 State Budget), first effective for counting pupils in 2013-14.




  1. Identify students participating in the intradistrict integration transfer program.




  1. Guidelines for Counting Students by Category

Each pupil may only be counted once. Each pupil may only be counted on one line under any single subheading on the Pi-1563 pupil count report. For example, a four year old pupil attending 4 year old kindergarten in the morning and early childhood in the afternoon may only be counted once in the 4 year old kindergarten category. The numbers entered on the PI 1563 pupil count report are headcounts, not full time equivalencies (FTE).


General Definitions:
Present: The pupil is in attendance for instruction on the count date.
Absent: The pupil is absent for instruction on the count date. If any pupils are absent on the count date, they can still be counted if they have attended at least one day during the school year prior to the count date, at least one day during the school year after the count date, and have remained a resident of the district during the period of absence. Students reported in the "absent" column must have returned to school in order to be included in the PI 1563 Pupil Count Report. If the student returns after the initial submission of the report, the report should be amended to include the student in the pupil count.
Other: Students involved in programs that are not considered “state aidable” by either the district of residence or the district of attendance. Examples of students counted in the “other” area would include students attending programs that are birth through age 2 special education, 3 year old non-Special Education, 3, 4, 5, or 6 year old programs that are Title I funded only, and school-operated Head Start programs. Students identified in the “Other” category are only reported in the “Head Count” and will not be included in the calculation of a full-time equivalency.
s. 120.12(25): State statute that allows school boards to prescribe procedures, conditions, and standards for early admission to kindergarten and first grade.
EEN Services - Private/Parochial/Home-Based School Enrollment: An EEN pupil who is enrolled in a parochial/private school/home-based program and receives only special education services through the public school district should not be included in the final adjusted head count that is converted to full-time equivalency for revenue limit and equalization aid purposes.
1. Pre-School – Special Education
This is typically a 3 or 4 year old Special Education program. Count the number of special education pupils present, who are a minimum of age 3 on or prior to the pupil count date. If the district does not offer a 4-year old kindergarten program, then 4-year old special education pupils must be counted here.


  • Count any student enrolled in a special education preschool program who is at least three years old on the count day and has an IEP. These students may be included in the preschool count even though their program (IEP) requires that they attend less than one half of the school day. Example: A student who attends one or more days per week only to receive speech therapy may be counted. If the school does not operate a 4 -year old kindergarten program, then 4 -year old special education pupils must be recorded in the preschool special education category.




  • Count any student whose program is funded by Title 1 only if that student also has an IEP and receives special education services.




  • Count any student who is enrolled in a Head Start program only if that student also has an IEP and receives special education services.


2. 4-Year Old Kindergarten (437 Hours)
The number of pupils present, age 4 on or before September 1, of the current school year, or admitted under s. 120.12(25) in a program that meets each week for the entire school year.
A 4-Year Old Kindergarten program shall have at least 437 hours of direct pupil instruction, exclusive of Title 1 time. The school may substitute 87.5 hours of the scheduled 437 hours in outreach activities. A list of potential outreach activities can be found at the following link. http://ec.dpi.wi.gov/ec_ecoutrpg


  • Four- year old students who attend a 4-year old KG program and also receive special education services should be counted in the 4-year old KG program. A student's additional special education services, however, does not take the place of outreach activities and cannot convert the 437 hour 4 year old program to one of 524.5 hours.


3. 4-Year Old Kindergarten (524.5 Hours) 437 Hours plus at least 87.5 Hours of Outreach
The number of pupils present, age 4 on or before September 1, of the current school year, or admitted under

s. 120.12(25) in a program that meets each week for the entire school year.


This 4-Year Old Kindergarten program shall have at least 437 hours of direct pupil instruction, plus at least 87.5 hours of outreach activities for a minimum total of 524.5 hours, exclusive of Title 1 time. The school shall NOT substitute instructional time for outreach activities. A list of potential outreach activities can be found at the following link. http://ec.dpi.wi.gov/ec_ecoutrpg
4. 5-Year Old Kindergarten / Half time program
The number of pupils present, age 5 on or before September 1, of the current school year, or admitted under

s. 120.12(25) in a program that schedules at least 437 hours of direct pupil instruction in kindergarten. A program of this type usually meets for half a day every day but other configurations can be utilized.




  • Five-year old students enrolled in 1/2 day KG may qualify to be counted as full day KG students if in addition to their KG program they are enrolled in a special education instructional program such as EC, CD, LD, etc. “Full-day” means the length of the school day for pupils in the first grade of the school district operating the 5-year old kindergarten program.




  • Special education services such OT, PT, speech, or vision are not instructional programs and cannot convert a ½ day KG program to a full day program. Example: A student enrolled in 1/2 day KG who also receives speech services can be counted only in the 1/2 KG program. One half-day KG program, with the addition of special education related services, may not be counted as a 3, 4 or 5 full day program


5. 5-Year Old Kindergarten / 3 Full days per week
The number of pupils present, age 5 on or before September 1, of the current school year, or admitted under

s. 120.12(25) in a program that meets 3 full days each week for the entire school year. “Full-day” means the length of the school day for pupils in the first grade of the school district operating the 5-year old kindergarten program.


6. 5-Year Old Kindergarten / 4 Full days per week
The number of pupils present, age 5 on or before September 1, of the current school year, or admitted under

s. 120.12(25) in a program that meets 4 full days each week for the entire school year. “Full-day” means the length of the school day for pupils in the first grade of the school district operating the 5-year old kindergarten program.


7. 5-Year Old Kindergarten / 5 Full days per week
The number of pupils present, age 5 on or before September 1, of the current school year, or admitted under

s. 120.12(25) in a program that meets at least 5 full days each week, for the entire school year. “Full-day” means the length of the school day for pupils in the first grade of the school district operating the 5-year old kindergarten program.


8. 5-Year Old Kindergarten – Blended Program
The number of pupils present, age 5 on or before September 1, of the current school year, or admitted under s. 120.12(25) in a program in which the structure of the full year program varies from the first semester to the second semester or that the structure of the weekly program varies from day to day. Districts having blended kindergarten programs will be asked a series of questions in the reporting model in order to accurately determine membership.
9. Grades 1 - 12
The number of pupils present, age 6 on or before September 1, of the current school year, or admitted under

s. 120.12(25) in grades 1 - 12.


10. Other
Students involved in programs that are not considered “state aidable” by either the district of residence or the district of attendance. Examples of students counted in the “other” area would include students attending programs that are birth through age 2 special education, 3 year old non-Special Education, 3, 4, 5, or 6 year old programs that are Title I funded only, and school-operated Head Start programs. Students identified in the “Other” category are only reported in the “Head Count” and will not be adjusted to develop a full-time equivalency.


  1. Guidelines for Counting Students by Program


Non-Resident Reductions:

Open Enrollment - Student is a non-resident and meets all of the following criteria. Student attends under s. 118.51. District receives a payment for services directly from the resident school district or as an adjustment from the state.
Additional Year Tuition Waiver - Student is a non-resident and meets all the following criteria. Student attends under s. 121.84 (4)(a). Student was a resident of the school district on the 2nd Friday in January of the previous school year. Student was enrolled in the school district continuously from the 2nd Friday in January to the end of the school term of the previous school year. Student ceased to be a resident of the school district after the first Monday in February of the previous school year. Student continues to be a Wisconsin resident. District receives payment for services directly from the resident district or as an adjustment from the state.
66.30 - Student is a non-resident and meets all the following criteria. Student attends under s. 66.0301. District receives payment for services from the resident district via a fiscal agreement between districts.
CESA Program - Student is a non-resident and meets all of the following criteria. Student attends the district under s. 116.032. District acts as the host district and receives payment for services via the fiscal agreement between CESA and the participating districts.
Tuition - Student is a non-resident and meets one of the following criteria.
Student attends the district and the district receives parent-paid tuition as per s. 121.81.
Student attends the School for the Deaf or the Center for the Visually Impaired and receives part-time educational services from your district for which you receive tuition from the resident district under s. 121.05(1)(a)(8).
Student attends your district, and the district of residence pays tuition under s. 121.78.
Student attends an alternative program in your district under s. 118.53, and the district of residence pays the tuition. In this instance, the district of residence is purchasing seats in an alternative program.

9 Week Waiver - Student is a non-resident and attends under s. 121.81(2). If the student achieves residency within the initial 9 weeks, the board may elect to waive tuition. If tuition is waived, the district should amend the pupil count to reflect residency. If the student does not achieve residency within the initial 9 weeks, parents may request a second nine week period. If within the second 9 week period, the student achieves residency, the board may elect to waive tuition. If tuition is waved, the district should amend the pupil count to reflect residency. If the student does not achieve residency within the second 9 week period, the Board must charge tuition for all dates of service until such time the student does achieve residency.
Outside Age Eligibility - Student is a non-resident and meets at least one of the following criteria.
Student is counted in the preschool program, but is under 3 yrs of age as of the count date and does not have an IEP.
Student is counted in the 4K program, but is under 4 yrs of age as of September 1 of the current school year and does not meet early entrance guidelines under s. 120.12(25).
Student is counted in the 5K program, but is under 5 yrs of age as of September 1 of the current school year and does not meet early entrance guidelines under s. 120.12(25).
Student is counted in the 1-12 program, but is under 6 yrs of age as of September 1 of the current school year and does not meet early entrance guidelines under s. 120.12(25).
Student is a special education student, with an IEP, but is 21 years of age or older as of the first day of classes according to the school calendar.
Student is a regular education student, but is 21 years of age or older as of the first day of attendance of the current school term.
Integration Transfer Program - Student is a non-resident and attends the district under s. 121.85. District receives payment for services as an adjustment from the state in the form of integration aid.
CCDEB - Student is a non-resident and meets all of the following criteria. Student attends under s. 115.817. Student is jointly enrolled between the district and the CCDEB. District receives payment for services from the CCDEB.
Incarcerated Student - Student is a non-resident and meets all the following criteria. Student is incarcerated in a jail within the district and is receiving services on the count date. The District receives state tuition for services provided to the student.
Children’s Hospital – (For the Madison and Wauwatosa School Districts Only) Student is in the children’s hospital and is receiving instructional services on the count date. The District receives state special education categorical aid for services provided to the student per state statute 115.88(4).
Resident Reductions:
< Part-Time Enrollment – Student is a resident and meets at least one of the following criteria.
Student is enrolled in a home-based private educational program (home-schooled) and attends a public school in the district under 118.53, in any grade, and is eligible for state aid up to a maximum of two periods per day.
Student is enrolled in a private/parochial/tribal school and attends a high school in the district under 118.145(4) and is eligible for state aid up to a maximum of two periods per day (high school grades only: 9th-12th).
Student attends the district less than full-time as defined by s. 118.15(1). Private/parochial/tribal school pupils who attend grades other than high school (K-8) are included in this area.
Student is enrolled in a parochial/private school/home-based program and receives only special education services through the public school district.
NOTE: the pupil count wizard will direct the district to enter the aggregate number of hours attended by part time pupils at the public school (grades K-12 for home-schooled pupils, grades 9-12 ONLY for private/parochial/tribal school pupils). The wizard will also direct the district to enter the hours of “full-time attendance” for each grade level. With that data, the resident, part-time FTE will be calculated and will be added to the district’s membership for General Aid (but not Revenue Limit) purposes.
< Outside Age Eligibility - Student is a resident and meets at least one of the following criteria.
Student is counted in the preschool program, but is under 3 yrs of age as of the count date and does not have an IEP.
Student is counted in the 4K program, but is under 4 yrs of age as of September 1 of the current school year and does not meet early entrance guidelines under s. 120.12(25).
Student is counted in the 5K program, but is under 5 yrs of age as of September 1 of the current school year and does not meet early entrance guidelines under s. 120.12(25).
Student is counted in the 1-12 program, but is under 6 yrs of age as of September 1 of the current school year and does not meet early entrance guidelines under s. 120.12(25).
Student is a special education student, with an IEP, but is 21 years of age or older as of the first day of classes according to the school calendar.
Student is a regular education student, but is 21 years of age or older as of the first day of attendance of the current school term.
Resident Additions:
Open Enrollment - Student is a resident and meets all the following criteria. Student attends another school district under s. 118.51. District sends payment for services directly to the district of attendance or as an adjustment from the state.
Additional Year Tuition Waiver - Student is a resident and meets all the following criteria. Student attends another Wisconsin school district under s. 121.84 (4)(a). Student was a non-resident of the school district on the 2nd Friday in January of the previous school year. Student was enrolled in the non-resident district continuously from the 2nd Friday in January to the end of the school term of the previous school year. Student became a resident of the school district after the first Monday in February of the previous school year. District sends payment for services directly to the district of attendance or as an adjustment from the state.
66.30 - Student is a resident and meets all the following criteria. Student attends another Wisconsin district under s. 66.0301. District sends payment for services to the district of attendance via a fiscal agreement between districts.
CESA Program -Student is a resident and meets all the following criteria. Student attends another district under s. 116.032. The district sends payment for services to the fiscal agent via the fiscal agreement between CESA and the participating districts.
Tuition - Student is a resident and meets one of the following criteria.
Student attends another district, and the resident district pays tuition to the district of attendance under s. 121.78.
Student attends an alternative program under s. 118.153(5)(a)1. for which the district has purchased seats and is responsible for tuition.
Integration Transfer Program - Student is a resident and attends under s. 121.85.
Youth Options - Student is a resident and meets all the following criteria. Student attends an institution of higher education full-time under s. 118.55. Distinct pays tuition to the institution of higher education for the full-time cost of the program.
Youth Apprentice - Student is a resident and meets all the following criteria. Student attends a school to work program, off school grounds, on a full-time basis. The program may involve a combination of academic training and on-site work. The District is responsible for tuition expenses. Students participating in the Generac Second Chance Partnership Program should be recorded in this area.
s. 118.15 Contracts - Student is a resident and meets all the following criteria. Student attends under s. 118.15.

A written agreement between the school board and a representative of the high school equivalency program or program leading to the student's high school graduation must be in place prior to the student's admission to the program. These programs are typically referred to as General Equivalency Diploma (GED), High School Equivalency Diploma (HSED), or Community Based Operations (CBO).


Partnership School (Milwaukee School District Only) - Student is a resident and meets all the following criteria. Student attends under s. 118.153. The at-risk program is designed to meet high school graduation requirements under s. 118.33 and is located in the school district or within 5 miles of the boundaries of the school district. The school board pays the contracting agency, for each full-time equivalent student, an amount equal to at least 80% of the average per pupil cost for the school district.
Residential Treatment - Student is a resident and meets all the following criteria. Student attends a full-time residential treatment center as referenced by the student's Individualized Education Plan. The District is responsible for the cost of the treatment program.

** NEW STEP BEGINNING WITH COUNTING OF PUPILS IN THE 2013-14 SCHOOL YEAR **

Non-Resident Additions:
< Non-Resident, Home-Schooled Pupil attending Part-Time – Student is a non-resident and meets the following criteria.
Student is enrolled in a home-based private educational program (home-schooled) and attends a public school in the district under 118.53, in any grade, and is eligible for state aid up to a maximum of two periods per day.

NOTE: the pupil count wizard will direct the district to enter the number of non-resident, home-school pupils attending one course and the number attending two courses in a public school in the district. The data will be used to determine the the non-resident, part-time FTE that will be added to the district’s membership for General Aid (but not Revenue Limit) purposes. The effect of this step is that non-resident, home-schooled pupils taking courses in a public school in the district will be counted by the district of attendance for General Aid membership, as follows: 0.25 FTE per course per pupil, up to a maximum of 0.50 FTE (two courses) per pupil.



Rev. 09/13


Verilənlər bazası müəlliflik hüququ ilə müdafiə olunur ©azrefs.org 2016
rəhbərliyinə müraciət

    Ana səhifə