Description. The Standard Process for Financial Funds Flow & Funds Control provides the framework and the steps necessary to ensure that funds received by AFLCMC are properly loaded into the Air Force accounting system in accordance with appropriate regulations and guidelines. The process encompasses all fund types executed by AFLCMC organizations not limited to, but including AF Investment, AF Operations & Maintenance, OSD appropriations, and funds from other MAJCOMs. CAM (OAC 87) funding is not part of this process.
Purpose. The purpose of the AFLCMC Funds Flow and Funds Control Process is to ensure accountability and balancing of all funds received by AFLCMC organizations.
Process Flowchart. The process flowchart below, Figure 1, represents an overview of the SAF/AQ Financial Funds Flow and Funds Control Process. The AFLCMC Standard Process for Financial Funds Flow and Funds Control Process is represented by the flowchart shown in Figure 2. The flowchart shows the four possible entry points into the process which aligns with the four rows in the SIPOC, Table 1.
Work Breakdown Structure (WBS). The WBS below, Table 2, provides additional detail for the activity boxes in the AFLCMC process flowchart, Figure 2. The MS Excel version of this WBS with more detail is at Attachment 1.
Additional work tables, figures, or checklists. N/A
Figure 2. Flowchart for AFLCMC Financial Funds Flow and Funds Control Process
Table 2. WBS for AFLCMC Financial Funds Flow & Funds Control Process
Budget Authority Document (Timeliness & Quality)
From a count of the total number of Budget Authority (BA) Documents received, AFLMC/FZA will determine the number properly loaded in AF Accounting system at end of each month. FZA will review and validate the BA documents received comparative to funds loaded in the accounting system.
HQ AFMC has a metric for the Commander’s FIAR Report Card that’s provided monthly to AFMC Corporate structure. Funds not loaded by end of month can result in not achieving this metric.
HQ AFMC collects the data monthly from the AF accounting system (GAFS) using the end of month file and Selective Transaction History (STH) based on end of month data.
Target Load Sheets (Timeliness & Quality)
From a count of the total Target Load Sheets, AFLCMC/FZA will determine the number Target Load Sheets not properly processed within three business days (one day for FZA to issue BA and two days for program office to process TLS). FZA will identify Target Load Sheets that are late or incorrect each month.
FZA utilizes an Access database to capture the data that they use to populate a spreadsheet and then present in chart format (monthly).
AFLCMC/FZA will track the following metrics internally:
Customer satisfaction measured via feedback from annual survey to Organizational Senior Functionals (OSFs).
Number of inadequate or incomplete BA documents.
Number of inadequate or incomplete Target Load Sheets – AF 1269.
Number of Target Load Sheets not processed within one business day.
Number of BA realignments between OBANs not processed within one business day.
AFLCMC/FZA will report timeliness of Target Load Sheet submission.
Process Budget Authority documents - AFLCMC/FZA will issue BA documents to Directorates within one business day of receipt.
MAJCOM or Agency. Process and Provide Budget Authority documents
Directorate or Division. Process and Submit Target Load Sheets – AF 1269 within two business days of BA receipt. To ensure FIAR compliance, please follow the process in the AFLCMC Comprehensive Cost and Requirement (CCaR) System guide (Ref No. B113)
Automated Funds Management (AFM)
Comprehensive Cost and Requirements System (CCaR)
General Accounting and Finance System (GAFS-BQ)
Program Budget Accounting System (PBAS)
Commander’s Resources Integration System (CRIS)
Windows – General Accounting Microcomputer Processing System (WINGAMPS)
SharePoint. AFLCMC Budget Authority Documents are posted at the below link.
All documents must be in compliance with FIAR guidance.
In order to properly balance two days prior to the end of month, AFLCMC/FZA will not process realignment requests unless an end of month emergency TLS is requested by the OSF and approved by AFLCMC/FZA.
Per current AFMC/FM direction, the 88th Air Base Wing (ABW) and the 66th Air Base Group (ABG) will continue to receive direct Budget Authority from HQ AFMC/FMA.