Example policy for an alarm installation company Setting the scene

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Example policy for an alarm installation company

Setting the scene

Daly Response Alarm Systems supply and install intruder alarms to residential and business premises. Manager and founder John Daly employs a total of 22 staff, consisting of an assistant manager, a receptionist, three customer service support advisers, four sales representatives, two accounts assistants, a head engineer and ten site engineers.

The office is open Monday to Friday 9.00-5.30 and Saturday morning 9.00-12.00 and cleaning is shared by the office-based staff, who have a rota.
John Daly prepared his own health and safety policy statement, using the combined template available on the HSE website at www.hse.gov.uk/risk/risk-assessment-and-policy-template.doc He genuinely cares for his staff and wants to portray this in his health and safety policy.
John downloaded the template and referred to the example policy statement and other guidance available on the HSE website at www.hse.gov.uk/risk. This helped him to think about the things that should be documented and built into his own health and safety policy, such as remote working, personal protective equipment, staff consultation and training etc. He decided that he and his assistant manager would be the most competent (experienced and capable) people to take responsibility for health and safety issues.

John presented the policy statement at the staff meeting and decided to review and update the document every year or straightaway if there are any major changes in the workplace.

Employers with less than five employees don’t have to write down their health and safety policy.

For further information and to view our example risk assessments, see www.hse.gov.uk/risk.

Example health and safety policy published by the Health and Safety Executive 08/14

This is the statement of general policy and arrangements for:

Daly Response Alarm Systems

John Daly – Manager

has overall and final responsibility for health and safety

Paul Phillips – Assistant Manager

has day-to-day responsibility for ensuring this policy is put into practice

Statement of general policy

Responsibility of: Name/Title

Action/Arrangements (What are you going to do?)

Prevent accidents and cases of work-related ill health by managing the health and safety risks in the workplace

John Daly


Relevant risk assessments completed and actions arising out of those assessments implemented. (Risk assessments reviewed when working habits or conditions change.)

Provide clear instructions and information, and adequate training, to ensure employees are competent to do their work

Paul Phillips

Assistant Manager

Staff and subcontractors given necessary health and safety induction and provided with appropriate training (including working at height, asbestos awareness and electrical safety) and personal protective equipment. We will ensure that suitable arrangements are in place to cover employees engaged in work remote from the main company site.

Engage and consult with employees on day-to-day health and safety conditions

John Daly (Manager)

Paul Phillips (Assistant Manager)

All staff

Staff routinely consulted on health and safety matters as they arise but also formally consulted at regular health and safety performance review meetings or sooner if required.

Implement emergency procedures – evacuation in case of fire or other significant incident. You can find help with your fire risk assessment at: https://www.gov.uk/workplace-fire-safety-your-responsibilities

John Daly


Escape routes well signed and kept clear at all times. Evacuation plans are tested from time to time and updated as necessary.

Maintain safe and healthy working conditions, provide and maintain plant, equipment and machinery, and ensure safe storage/use of substances

Paul Phillips

Assistant Manager

Toilets, washing facilities and drinking water provided. System in place for routine inspections and testing of equipment and machinery and for ensuring that action is promptly taken to address any defects.

Signed: * (Employer)

J Daly


28th August 2014

You should review your policy if you think it might no longer be valid, eg if circumstances change. If you have fewer than five employees, you don’t have to write down your policy.

Health and safety law poster is displayed at (location)


First-aid box is located:

Staff room

Accident book is located:


Accidents and ill health at work reported under RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) http://www.hse.gov.uk/riddor

To get an interactive version of this template go to http://www.hse.gov.uk/risk/risk-assessment-and-policy-template.doc

Combined risk assessment and policy template published by the Health and Safety Executive 08/14

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