Emergency Action Plan




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1910.38

Emergency Action Plan


Sample Written Program

Note: The following emergency action plan is provided only as a guide to assist employers and employees in complying with the requirements of 29 CFR 1910.38, as well as to provide other helpful information. It is not intended to supersede the requirements of the standard. An employer should review the standard for particular requirements which are applicable to their individual situation and make adjustments to this program that are specific to their company. An employer will need to add information relevant to their particular facility in order to develop an effective, comprehensive program.


Current Date _______________

An emergency action plan describes the actions employees should take in case of fire or other emergency situations. Most workplaces must have an emergency action plan. For workplaces with more than 10 employees, the plan must be in writing. For low hazard industries, the plan can be simple. Workplaces with hazardous materials will require more complex emergency plans.



I. POLICY

It is the policy of this company to take every possible action to comply with all emergency regulations and protect employees in emergency situations.



II. EMERGENCY PLAN COORDINATOR

_____________________________________ (name of person or title) is responsible for making sure this emergency action plan is kept up to date, practices, and reviewed periodically.

The Emergency Plan Coordinator can be reached at ______________________________________ (location and phone number).

III. REPORTING PROCEDURES

(List the types of emergencies that could occur at your workplace and how employees should report them. Options include internal telephone numbers, intercom, public address systems, etc. Employees must also notify external emergency responders if the company uses them for assistance in emergencies.)



Type of Emergency

How to Report (Phone Numbers)

Fire

 

Explosion

 

Weather

 

Bomb threat

 

Chemical Spill/Leak

 

Violence

 

Medical

 

Other (list)

 

Reporting procedures are posted ______________ __________________(locations).

IV. EVACUATION PROCEDURES

A. Emergency Escape Procedures and Routes

Emergency escape routes shall be assigned to each person and an emergency escape route chart is posted on the workplace bulletin board, indicating by Department, a primary and a secondary exit or escape route in the event emergency evacuation is necessary. Department supervisors are to insure all employees within their department are familiar with this plan.



B. Procedure for Employees Who Remain to Operate Critical Operations Before They Evacuate

Employees may need to be maintained (not immediately evacuated) in order to secure critical operations before evacuation. Critical plant operations may include the monitoring of plant power supplies, water supplies, and other essential services which cannot be shut down for every emergency. They may also include those persons needed for chemical or manufacturing processes which must be shut down in stages or steps.

The following lists these employees and their duties:

Name

Title

Work Area

Special Assignment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The preceding individuals have received special instructions and training by their immediate supervisors to ensure their safety in carrying out the designated assignments. A training record describing the instructions provided and the detailed procedures to be followed is maintained in the Emergency Plan Coordinator's Office.

C. Employee Accountability Procedures after Evacuations

When an evacuation signal is given, each supervisor involved will assume a station in the vicinity of the designated exit. The supervisor will insure all personnel are evacuated and will provide assistance to employees requiring same.


Once evacuated, all employees will then proceed to a previously designated accounting area for an additional head count by their supervisor. Supervisors will then report their department’s status to the workplace manager or individual in charge. No one is to re-enter the building for any reason until the Fire Department or other responsible agency has notified us the building is safe for re-entry.

D. Alarm System

The alarm system shall provide warning for necessary emergency action. The alarm shall be capable of being perceived above ambient noise or light levels of noise. The alarms used for different actions should be distinctive and might include horn blasts, sirens, or even public address systems.

Alarm systems for notifying all employees in case of an emergency are:

Action to be taken

Alarm system

 

 

 

 

 

 

E. Severe Weather/Tornado

When a hazardous weather alert is announced, all employees should immediately go to their designated tornado refuge area. All employees should stay in the tornado refuge area until given the all clear sign.


The designated tornado refuge area is .

F. Training

The following personnel have been trained to assist in the safe and orderly emergency evacuation of other employees.



Name

Title

Work Area

Special Assignment

 




 




 




 




 




 




 




 




Training is provided for employees when:

1. The plan was initiated

2. Responsibilities change

3. New employees are hired or transferred

4. At least annually

(Describe how employees will be trained on the content of this plan and how to respond in an emergency. Describe how emergency procedures will be practiced. Employees should be retrained at least annually.)



V. FIRE EXTINGUISHERS

(Specify whether or not employees are expected to use fire extinguishers prior to evacuating. Use of fire extinguishers requires additional training and procedures. In most cases employees are at less risk if they do not use fire extinguishers. Each organization must determine its own policy regarding fire extinguisher use.)



VI. RESCUE AND MEDICAL DUTIES

It may become necessary in an emergency to rescue personnel and perform some specified medical duties, including first-aid treatment. All employees assigned to perform such duties will have been properly trained and equipped to carry out their assigned responsibilities properly and safely.

(Most small businesses rely on local resources such as hospitals or fire departments to provide rescue and medical services. Where that is the case, list those resources. If employees have such duties include a list of these individuals and the training they have received.)

Name

Location Assignment

Special Assignment

Training Provided

 




 




 




 




 




 




Special Instructions and Procedures

All personnel performing emergency rescue and medical duties must follow these instructions:

1.

2.


3.

4.


5.

6.


VII. EMPLOYEE TRAINING

Training is provided to employees:


• When the plan is initiated

• When employee’s required actions and responsibilities change

• When there are any changes to the plan

• Initially for new employees

• Refresher training annually
Items reviewed during training:
Emergency escape procedures

• Escape route assignments

• Fire extinguisher locations and training

• Procedures to account for employees

Major workplace fire hazards

• Employee training programs

• Fire prevention practices

• Means of reporting fire and other emergencies

• Alarm system/s

Proper housekeeping

• Emergency action plan availability

• Hazardous Weather Procedures

• Medical Emergencies

• Any other emergency procedures needed for this facility (bomb threat, workplace violence, etc).


Emergency drills for fire, evacuation, tornado, medical, etc., will be conducted approximately every six months. Everyone is expected to participate to ensure they know exactly what to do should an emergency situation arise.

Chain of Command and Emergency Phone Numbers

VIII. CONTACTS

For more information about this plan, contact the Emergency Action Coordinator.

The following people should be contacted during off-hours emergencies (names and phone numbers):

1.

2.



3.


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