Pre Testing Phase The supplier & Dot will determine which EDI PO standard to use - X12 or UCS.
Dot will send the Supplier an email containing link to the Dot Foods EDI website (http://www.dotfoods.com/who-we-serve/your-resources/ecommerce/) which contains all Dot EDI implementation information.
The Supplier will send Dot Foods their EDI implementation information including Ship From DUNS+4 numbers. The Supplier will complete the EDI New Partner form and return to Dot Foods.
If the Supplier is AS2 capable, the Supplier and Dot Foods will exchange AS2 Profile and certificate.
Dot Foods and the Supplier will complete internal Trading Partner setup.
Testing Phase – 850/875 PO Dot Foods will send test 850/875 PO. This will be an open purchase order that has already been sent to the supplier via fax. Or, if testing with a new supplier for whom there are not any open purchase orders, Dot Foods will send an open PO for another non-competitive vendor.
The supplier will process the test PO and will notify Dot Foods if there are any issues.
Testing Phase – 855 PO Acknowledgement The Supplier will process and send a test 855 PO Acknowledgement to Dot Foods per specs.
Dot Foods will review the test 855 transaction data received for format and content and provide feedback to the Supplier. The Supplier will resolve any discrepancies and will revise and resend 855 PO Acknowledgement data until format is approved.
Testing Phase – 856 ASN Timing: The 856 ASN should be sent as soon as the truck is loaded, even if the truck is loaded after business hours. The supplier must send the 856 ASN even if Dot is picking up the order. Third Party Warehouses: If the supplier utilizes 3rdparty warehouses, we will accept 856's from the warehouse company on the supplier's behalf. We expect that the supplier will coordinate the 856 ASN testing process between the 3rd party warehouse and Dot Foods.
Catch Weights: If Dot Foods purchases variable weight (catch weight) products from the supplier, the supplier must be able to communicate the combined actual net weight for each item in the MEA segment on the 856 ASN.
The Supplier will process and send a test 856 ASN to Dot Foods per specs. The Supplier will also generate and send a copy of their GS1 SSCC128 pallet label.
Dot Foods will review the GS1 SSCC128 pallet label and the test 856 transaction data received for format and content and provide feedback to the Supplier. The Supplier will resolve any discrepancies and resend 856 test data and / or GS1 SSCC128 pallet labels until format is approved.
Testing Phase - Invoice The Supplier will process and send a test 810/880 invoice to Dot Foods per specs.
Dot Foods will review the test 810/880 invoice transaction data received for format and content and provide feedback to the Supplier. The Supplier will resolve any discrepancies and resend 810/880 invoice test data until format is approved.
Parallel Phase Once all transactions have been successfully tested and an agreed upon live date has been established, all transactions will be moved to the Production environment. The 850/875 PO and 856 ASN transactions are now in the parallel testing phase. The 855 PO Acknowledgement and 810/880 are in Production. Supplier will discontinue sending manual invoices.
Dot will send orders to the supplier via fax as well as EDI for a period of 30 days for comparison purposes.
The supplier should continue to notify Dot of any shortages via previous method for a period of 30 days.
Production Phase If there are no issues reported within the 30 day parallel phase:
Dot Foods will discontinue the faxed purchase orders and will send all future orders via EDI only.
The supplier will notify Dot Foods' if any purchase orders (other than direct ships or PO revisions) are communicated via fax so he/she can confirm that the vendor location is set up for EDI only.
The Supplier will send the 855 PO Acknowledgement for all PO’s received.
The Supplier will send the 856 ASN for all PO’s shipped.
The Supplier will send the 810/880 invoice for all PO’s shipped.
Exceptions PO revisions will be communicated via phone, fax, or e-mail.
Invoice numbers can only be received once. If there are any changes to the original invoice or you have sent the invoice number previously to Dot Foods a hard copy must be sent to firstname.lastname@example.org.