Department for Persons with Disabilities

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Department for Persons with Disabilities

A Catholic Charities Agency of the Diocese of Paterson

Financial Management Policy

Title: Charitable Contribution Accounting

Number: FIN – C01

Effective: 1 July 2007

Supersedes: New

To establish policies governing the accounting for charitable contributions in accordance with generally accepted accounting principles (GAAP).
The following are key definitions used herein. For a complete list of definitions, refer to Financial Accounting Standard #116.
2.1. Contributions

An unconditional transfer of cash or other assets to a not-for-profit entity or the settlement or cancellation of its liabilities in a voluntary nonreciprocal transfer by another entity acting other than as an owner.

2.2. Donor - Imposed Condition

A future or uncertain event whose occurrence or failure to occur can result in the return of the assets transferred to the promisor or the release of the promisor from an obligation to transfer assets.

2.3. Donor - Imposed Restriction

A stipulation and limitation in the use of contributed assets. These restrictions can be limited as to purpose, time, or both.

2.4. Promise to Give ("pledge")

A written or oral agreement to contribute cash or other assets.

Contributions received, including unconditional promises, shall be recognized as revenues in the period received. For purposes of the Statement of Financial Position, they shall be recorded as increases in assets or decreases in liabilities and as either restricted support or unrestricted revenue.
3.1. Contributions without donor-imposed restrictions are reported as unrestricted support and increases in unrestricted net assets.

3.2. Contributions with donor-imposed restrictions are reported as restricted support unless these restrictions are met in the same reporting period.
3.3. Receipts of unconditional promises to give in which the payments are due in future periods, generally are reported as restricted support. Generally, receipts of unconditional promises to give cash in the future would be presented as an increase in temporarily restricted net assets and would be present valued.
3.4. Restricted support shall be reported as permanently restricted net assets or temporarily restricted net assets, as appropriate.
3.5. Gifts of long-lived assets received, without stipulations about how long the donated asset must be used, are reported as restricted support if it is an organization's accounting policy to imply a time restriction that expires over the useful life of the donated assets.
3.6. Contributions with donor-imposed conditions are recognized as assets; and accounted for as refundable advances until the conditions are met at which time revenue is recognized.

3.7. Contributed services are recognized only if the services received create or enhance nonfinancial assets or require specialized skills, are provided by those individuals possessing those skills, and would have to be purchased if they were not provided by donation.
3.8. Contributions, as a general rule, are measured at the fair value on the date received. For contributed services, the fair value may be determined based upon the fair value of services received or fair value of asset or asset enhancement resulting from the service.
3.9. Unconditional promises to give cash shall be measured at the present value of the estimated future cash flows, with subsequent interest accruals recognized as contribution income.
3.10. The expiration for donor-imposed restrictions shall be reflected when the stipulated time has elapsed or stipulated purpose has been fulfilled. Such expirations of donor-imposed restrictions are reported as reclassification (between temporally restricted and unrestricted) and are reported separately from other operating transactions.
3.11. Contributions of works or art or collection items may be recognized and capitalized if certain conditions are met.

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