1330(a) Community Relations Use of School Facilities




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1330(a)


Community Relations
Use of School Facilities

Subject to Board of Education (BOE) and at the discretion of the Superintendent, community use will be allowed as long as such use does not interfere with school activities. School Facilities shall be in the control and charge of the Principal or his/her designee.


The individual or organization seeking use of school facilities must be specific in requesting exactly what facilities are desired. Approval will be for those specific facilities and rooms only. The BOE reserves the right to deny use to any organization.
Eligible Organizations and Priority of Use


  1. Educational programs.

  2. Student activities.

  3. Administrative faculty, or staff activities (includes PTO).

  4. City of Derby - department or agency activities.

  5. Activities sponsored by and for organizations promoting the physical, political or cultural well-being of the citizens of Derby.

  6. Private organizations, private businesses or enterprises located in or taxpayers to the City of Derby.

  7. Out-of-town organizations.


Restrictions on Use of School Facilities


  1. Illegal activities will not be tolerated and any violations may justify permanent restriction of the organization involved.

  2. Use or possession of alcoholic beverages or unauthorized controlled substances shall not be permitted on school property.

  3. Vendors shall be prohibited from any form of selling in school buildings or on school grounds.

  4. Refreshments can be served or consumed only in areas designated by the Building Principal or their designee.

  5. Advertising and/or decorations held not to be in good taste by the Board of Education, the Superintendent, or the Building Principal shall not be allowed in school facilities or on school grounds.

1330(b)


Community Relations
Use of School Facilities

Restrictions On Use of School Facilities (continued)


  1. Games of chance which are contrary to the law of the State of Connecticut are forbidden on school premises.

  2. There shall be no nails or screws driven into any part of the building without permission of the Building Principal or Facilities Manager.

  3. All decorations and equipment used for entertainment must conform to fire code and be removed following the event.

  4. Smoking on school premises is prohibited.

  5. Parties using the facilities shall see to it that law and order are maintained by employing police officers for the occasion as indicated on the building use form.

  6. User must provide own equipment. School equipment may not be used.


Fee Policy for Community Use of School Facilities
It shall be the general policy of the Board of Education to grant use of facilities to all Derby community-based groups as follows:
Group I Derby Public Schools, City of Derby, or local non-profit to benefit children

Group II Other Derby Groups

Group III Non Derby Groups


Facility Use Fee Schedule:

Group I

Group II

Group III

Auditorium

None

$500

$1,000

Gymnasium

None

$300

$ 600

Cafeteria

None

$100

$ 200

Each Classroom

None

$ 50

$ 100

At the time of making application a deposit of 50% of the facility use fee is required.


The user is also responsible for custodial costs, with a three hour minimum, reflecting current contractual rates. Saturdays will be billed at time and a half, Sundays at double time and Holidays at double time plus holiday differential payable to Derby Public Schools.

1330(c)


Community Relations
Use of School Facilities

Fee Policy for Community Use of School Facilities (continued)
On the day of the event, the User On-Site Supervisor will walk through the space with a Board of Education representative before the event to review the condition of the rental space. The User On-Site Supervisor will sign a statement indicating that the space to be used is in satisfactory condition, or noting any apparent damage. The User On-Site Supervisor will walk through the space with the Board of Education representative immediately after the event, at which time the Board of Education Representative will provide the User On-Site Supervisor with a signed statement indicating that the space is in satisfactory condition or noting any apparent damage for which the user is responsible.
Additional services such as police shall be the responsibility of the user.
Insurance
At the time of making application, organizations must submit a certificate of public liability insurance in the amount of $1,000,000 naming the Board of Education of the City of Derby and its agents and employees as insured parties.
Legal Reference: Connecticut General Statutes
10-239 Use of school facilities for other purposes
PA 97-290 An Act Enhancing Educational Choices and Opportunities
Equal Access Act, 20 U.S.C. ss 4071-4074
Good News Club v. Milford Central School, Sup.Ct., 6-11-01
20 U.S.C. 7905 (Boy Scouts of America Equal Access Act contained in No Child Left Behind Act of 2001)

Policy adopted: May 16, 2013 DERBY PUBLIC SCHOOLS

Derby, Connecticut
1330

Form

DERBY PUBLIC SCHOOLS

Derby, Connecticut
Facility Use Rental Agreement
Organization requesting use of facility:
It is understood the above organization requesting the facilities is in accordance with Community Relations Policy 1330 attached to this form.
Date: Signature:

Name:

Address: Telephone:

************************************************************************************

Name and address of person responsible for all fees (if different from the above):
Date: Signature:

Name:

Address: Telephone:

************************************************************************************

Name and address of person responsible to be on-site representative to supervise facility use, User On-site Supervisor. (If different from above):
Date: Signature:

Name:

Address: Telephone:

Initials

Condition of Facility BEFORE Event _____ Satisfactory _____ Unsatisfactory _____ User

Condition of Facility AFTER Event _____ Satisfactory _____ Unsatisfactory _____ BOE

Please note specific unsatisfactory conditions on reverse side

************************************************************************************

Facility Requested: Estimated Attendance:

Auditorium _____

Gymnasium _____

Cafeteria _____

Classroom _____

How Many? _____

Grounds/Other:

Purpose:

Date(s) facility will be used:



2 Day Maximum

Day(s) of Week

Month

Date(s)

Year

Time desired: from __________ a.m. ___ p.m. ___ to __________ a.m. ___ p.m. ___
1330

Form

(continued)


Facility Use Rental Agreement
Persons applying for facility use must complete and submit this application to the school Principal for Group I applications. Applications for Groups II and III submit application to Superintendent with a 50% facility use fee deposit made out to Derby Public Schools and a certificate of liability insurance as described.

The fee for the facility request will be in the amount scheduled by the Derby Board of Education.



Group I Derby Public Schools, City of Derby, or local non-profit to benefit children

Group II Other Derby Groups

Group III Non Derby Groups


Facility Use Fee Schedule:

Group I

Group II

Group III

Auditorium

None

$500

$1,000

Gymnasium

None

$300

$ 600

Cafeteria

None

$100

$ 200

Classroom

None

$ 50

$ 100

Other/Grounds

None

TBD

TBD

Facility Use Fee $

50% Deposit $

Additional Fees:

Custodial Services (three hour minimum) _____

Overtime Custodial Service $29.00 per hour per employee

Sunday & Holiday Custodial Service $38.50 per hour per employee

Custodial Fee $

Total Fees $



Fees

Remaining 50% balance of the Facility Use Fee MUST BE PAID to the Derby Board of Education by the organization one week prior to the event or the facility will not be available. Custodial fees will be billed after the event.


Insurance

At the time of the application, a public liability certificate of insurance must be submitted naming the Board of Education of the City of Derby as an insured interest. ($1,000,000 minimum)



Police/Fire/Health If checked, the applicant is required to contact the city department listed below to arrange for and confirm the following services:

 Police  Fire  Health



Approval These signatures are required to receive authorization to use the facility.

Building Principal: Business Manager:



Facilities Manager: Superintendent:


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