1202 Validation Criteria August 19, 2003 Staff File : ssn: Required. Numeric. Nine digits




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1202 Validation Criteria August 19, 2003

Staff File:
SSN:

Required. Numeric. Nine digits.



Hiring LEA: Required. The DPI assigned LEA number of the agency responsible for reporting this data.
Last Name:

Required. A-Z, apostrophe and hyphen only.


First Name:

Required. A-Z, apostrophe and hyphen only.


Gender:

Blank if contracted individual, else: F = female, M = male.



Race/Ethnicity Code:

Blank if contracted individual, else: A=Asian or Pacific Islander; B=Black, not Hispanic; H=Hispanic; I=American Indian or Alaskan Native; W=White, not Hispanic.


Year of Birth:

Blank if contracted individual, else: Four-digit century/year combination. Use the following formula to validate: School Year minus Birth Year must be <= 91 and >= 15.



Highest Degree Received:

Codes 02, 03, 04, 05, 06, 07 or 08. May be blank for: Contracted individual; position/assignment code 43/0000; and assignment types of “Support”, both regular and special education. 02=High School, 03=Associate, 04=Bachelor’s, 05=Master’s, 06=6-Year Specialist’s, 07=Doctorate, 08=Other.


School Year: Four-digit century/year combination for the current school year. For example, school year

2002-2003 = 2003.


Years of Experience in this LEA:

One to three numeric digits, expressed as a decimal, nn.n. Must be >= 1 and <= 99.5. May be blank for: Contracted individual; position 43/0000; and assignment types of “Support”, both regular and special education.


Years of Experience in Education:

One to three numeric digits, expressed as a decimal, nn.n. Must be >= 1 and <= 99.5. May be blank for: Contracted individual; position/assignment code 43/0000; and assignment types of “Support”, both regular and special education. Must be => “Years of Experience in this LEA”.



Contract Salary:

Three to six numeric digits, no decimal, <= 200000. May be blank for: Contracted individual; position/assignment code 43/0000; and assignment types of “Support” both regular and special education.


Contract Fringe Benefits:

Three to six numeric digits, no decimal, <= 99999. May be blank for: Contracted individual; position/assignment code 43/0000; and assignment types of “Support”, both regular and special education.



Generation:

Optional.


Former Last Name:

Optional. A-Z, apostrophe and hyphen only.



Middle:

Optional. Can be middle name or just initial. A-Z, apostrophe and hyphen only.


Contract Days:

One to three numeric digits, no decimal. May be blank for: Contracted individual; position/assignment code 43/0000; assignment types of “Support”, both regular and special education.




Assignment File:
SSN:

Required. Numeric. Nine digits.


Working LEA Number:

Required. The DPI assigned LEA number of the agency where this assignment is being performed.


Position: Required. Must be a valid Position code as found in the Position/Assignment table for the year being reported.

Assignment: Required. Must be a valid Assignment code as found in the Position/Assignment table for the year being reported.
Hiring LEA: Required. The DPI assigned LEA number of the agency responsible for reporting this data.
FTE for this assignment:

Required except for position/assignment 43/0000, and position codes 77 and 78. The FTE total for this SSN must be > 1.00 and < 200.00.


Does this employee hold bilingual or ESL certification for this assignment?

Required only for positions 53 and position/assignment 84/0000. Y or N.


Working School Number:

Required. The DPI assigned school number where this assignment is being performed. Must be a valid school number for the “Working LEA”.


If the hiring LEA is a CESA and the working LEA is a CESA, the school number = zeros.
If the hiring LEA is a CESA and the working LEA is not a CESA, school number must > zeros.
If the hiring LEA is not a CESA and the working LEA is not a CESA, zeros are a valid school number for 53/0840, 53/0841 and 53/0935 but not for any other 53/assignment combination, nor for positions 51, 52 and 84. Zeros are valid for all other positions not mentioned here.
Is this assignment being performed by a long-term substitute?:

Required when Position = 53, and for position/assignment combinations 54/0000, 62/0884, 84/0000 or 85/0000. Y or N.



Does this employee hold bilingual or ESL certification for this assignment:

Required only for positions 53 and 84/0000. Y or N.


Is this employee teaching at least one LEP student in this assignment?:

Required only for positions 53 and 84/0000. Y or N.


Is this assignment being performed by a contracted individual?:

Required only for position and assignment code combinations: 59/0888, 59/0886, 63/0888, 63/0885 or 75/0000. Default to ‘Y’ when Hiring LEA Numbers are 7000 or 7100. Yes or No.


Does this employee have a major in this content area?: Required when the Position code is 53, the Years of Local Experience is <= 1.0 and Total Years of Experience <= 1.0. Y or N.

Has this employee taken a content licensing test in this area?: Required when the Position code is 53, the Years of Local Experience is <= 1.0 and Total Years of Experience <= 1.0. Y or N.
Grades for which this assignment is performed:

Required for positions 51, 52, 53, 80, 83 and 84.


Default to the district’s grade range when working school equals zeros or position is 80 or 83.
Default to the school’s grade range when position is 51 or 52.

NOTE: Assignment code 0050 is not valid if grade levels checked are 7 or above, and the school is a Middle, Junior, or High School.
School Year: Four-digit century/year combination for the current school year. For example, school year

2002-2003 = 2003.



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